About careeraxis
careeraxis is a leading provider of government‑contracted services, delivering critical support to health‑care programs, social services, and technology initiatives across the United States. With a reputation built on integrity, innovation, and a commitment to public‑sector excellence, careeraxis empowers its employees to make a tangible impact on the lives of millions. Our remote workforce model enables talented professionals from every corner of the continental U.S. to join a collaborative, mission‑driven team while enjoying the flexibility of working from home.
Why This Role Matters
The Admin 1 – Data Entry position is a cornerstone of the QIC DME (Quality Improvement Center – Durable Medical Equipment) program. Accurate data capture, meticulous record‑keeping, and timely reporting are essential to ensuring that Medicare beneficiaries receive the right equipment, at the right time, and that appeals are processed efficiently. As a member of careeraxis’s QIC DME team, you will directly support the integrity of a program that safeguards the health and well‑being of seniors nationwide.
Key Responsibilities
- Enter and validate data into careeraxis’s proprietary and third‑party software platforms with a focus on speed and accuracy.
- Generate, review, and distribute routine data reports; promptly flag any inconsistencies or anomalies for management attention.
- Execute database queries to assist analysts in extracting meaningful insights and to troubleshoot data‑related issues.
- Conduct thorough verification of all entries to ensure completeness, correctness, and compliance with federal regulations.
- Lead special‑project initiatives, providing regular status updates and detailed documentation for each project phase.
- Perform self‑audits and peer reviews to confirm adherence to established data‑handling procedures.
- Assist in the creation, maintenance, and closure of medical case files, encompassing data entry, records management, and file organization.
- Prepare and dispatch decision letters via mail and fax, ensuring that all parties receive timely and accurate communications.
- Maintain the Medicare Appeal System (MAS) and related databases, updating case statuses and tracking outcomes.
- Exercise sound judgment when handling confidential information, safeguarding privacy in accordance with HIPAA and other regulations.
- Identify tasks that require supervisory intervention and communicate them clearly and promptly.
- Undertake additional duties as assigned, contributing to the overall efficiency and success of the QIC DME team.
Essential Qualifications
- High school diploma, GED, or equivalent is required.
- 0–2 years of relevant data‑entry or administrative experience.
- Demonstrated proficiency with the Microsoft Office Suite (Word, Excel, Outlook) – preferred.
- Familiarity with Medicare Appeals processes or related health‑care systems – preferred.
- U.S. citizenship or continuous residence in the United States for the past five years, with at least three years of uninterrupted work history.
Preferred Qualifications & Skills
- Experience working remotely in a structured, deadline‑driven environment.
- Strong attention to detail and a proven track record of error‑free data entry.
- Excellent written and verbal communication skills, especially when interacting with internal stakeholders.
- Ability to prioritize multiple tasks, manage time effectively, and meet tight reporting schedules.
- Basic understanding of health‑care terminology, Medicare regulations, and DME (Durable Medical Equipment) concepts.
- Proficiency with data‑management tools such as SQL, Access, or similar query languages – a plus.
Core Competencies for Success
- Accuracy & Precision: Consistently deliver error‑free work, double‑checking entries before submission.
- Analytical Thinking: Ability to interpret data trends, identify outliers, and suggest corrective actions.
- Confidentiality: Maintain strict privacy standards when handling sensitive health information.
- Self‑Motivation: Thrive in a remote setting by staying organized, meeting deadlines, and proactively seeking clarification when needed.
- Team Collaboration: Communicate effectively with supervisors, peers, and cross‑functional teams to ensure seamless workflow.
- Adaptability: Embrace evolving processes, new software tools, and shifting priorities with a positive attitude.
Work‑From‑Home Requirements
To succeed in this remote role, candidates must meet the following technical and environmental standards:
- High‑speed internet connection of at least 20 Mbps download (50 Mbps recommended for shared connections) and a minimum of 5 Mbps upload.
- Reliable connectivity via Wi‑Fi or a Category 5/6 Ethernet cable directly to a home router.
- A dedicated, private workspace free from distractions, equipped with a stable power source.
- Residence within the continental United States for the duration of employment.
- careeraxis will provide all necessary hardware, including a laptop, headset, and any required software licenses.
Career Growth & Learning Opportunities
careeraxis invests heavily in the professional development of its employees. As an Admin 1 – Data Entry Specialist, you will have access to:
- Structured onboarding and mentorship programs that pair you with experienced data analysts.
- Online training modules covering advanced Excel techniques, database query fundamentals, and health‑care compliance.
- Opportunities to transition into higher‑level administrative, analytical, or project‑management roles within the QIC DME portfolio.
- Regular performance reviews that identify skill gaps and outline clear pathways for promotion.
- Eligibility for internal job postings across careeraxis’s extensive network of government contracts, expanding your career horizons.
Company Culture & Values
At careeraxis, we foster a culture of respect, inclusion, and continuous improvement. Our remote teams benefit from:
- Virtual town‑hall meetings that keep every employee informed about mission impact and organizational milestones.
- Employee resource groups (ERGs) that celebrate diversity and provide peer support.
- Recognition programs that reward accuracy, innovation, and teamwork.
- Flexible scheduling options that accommodate personal commitments while maintaining service excellence.
Compensation, Perks, & Benefits
careeraxis offers a competitive hourly wage ranging from $17.75 to $19.00, commensurate with experience and performance. In addition to base pay, our total rewards package includes:
- Health, dental, and vision insurance plans with multiple coverage options.
- Life and short‑term/long‑term disability coverage.
- Retirement savings plans featuring employer matching contributions.
- Paid holidays, vacation, and sick leave to support work‑life balance.
- Performance‑based bonuses and recognition awards for outstanding contributions.
- Access to employee assistance programs (EAP) for personal and professional well‑being.
- Continuous learning stipends for certifications, courses, or conferences relevant to your role.
Equal Opportunity & Inclusion
careeraxis is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, or any other legally protected characteristic. Our commitment to diversity ensures a workplace where every voice is heard and valued.
How to Apply
If you are detail‑oriented, thrive in a remote environment, and are eager to contribute to a mission‑critical health‑care program, we encourage you to submit your application today. Join careeraxis and become part of a team that makes a difference every day.
Ready to take the next step? Click the “Apply” button below, upload your resume, and let us know why you’re the perfect fit for this role. We look forward to reviewing your application and exploring how your talents can help us achieve excellence in data integrity and service delivery.
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