Note: The job is a remote job and is open to candidates in USA. Health Access Solutions is a remote health care organization focused on improving access to health care. The Administrative Coordinator will support the People & Communications team with hiring, personnel records, and administrative tasks while also assisting the Accounting Office with bookkeeping and accounts payable functions.
Responsibilities
- Helping with hiring from start to finish: posting open roles, scheduling interviews, sending offer letters, and handling new hire paperwork
- Keeping our applicant tracking system (ATS) and candidate records organized and up to date
- Helping maintain accurate personnel records
- Providing general administrative support wherever it's needed
- Assisting with bookkeeping tasks and accounts payable functions, including vendor setup, processing payments to members and providers, and managing credit card receipts
Skills
- Someone with discretion. You'll regularly be trusted with sensitive personnel and financial information, so confidentiality and good judgment matter a lot here
- A friendly voice. Whether it's over the phone or on a Teams call, we want someone who makes people feel comfortable and taken care of
- Flexibility. Priorities will shift as needs come up, and we need someone who can roll with that easily
- An eye for detail. Especially when it comes to paperwork, records, and financial information
- Comfortable with everyday tech. You've used tools like Microsoft Outlook, Word, and Excel before, and you pick up new systems quickly (we'll train you on our specific tools, like our ATS and Bill.com)
- Easy to work with
- Comfortable on the phone, including when collecting sensitive information
- This role is 100% remote, but because you'll regularly handle sensitive personnel and financial information, we ask that you work set hours (rather than a fully flexible schedule) and have a private workspace where sensitive calls and information stay confidential, not a shared or public space
- Some exposure to office administration or bookkeeping is a plus, but not required
Benefits
- 401(k) matching
- Wellness resources
- 20 days PTO annually
- Full benefits package including health, life, and disability coverage with additional coverage options
- 401(k) with employer match
- Home office equipment provided
- This is a remote position.
Company Overview