Note: The job is a remote job and is open to candidates in USA. Howard University is an institution of higher education committed to its mission and the professional growth of its employees. The Administrative Coordinator performs office management and administrative duties, controls office workflow, coordinates procedures, manages schedules and events, processes financial documents, and supports daily departmental operations.
Responsibilities
- Control the workflow of the office. Implement office procedures and practices. Perform directives from supervisor to coordinate administrative procedures within department and/or among other offices
- Enter requisitions and financial documents with related software applications. Submit final reports to department administrators and/or managers
- Utilize the university’s computing software and databases, as required in the execution of administrative and clerical duties and responsibilities
- Maintain other’s schedules as instructed and assist with the scheduling of appointments; meetings and conferences for department heads and/or other department staff. Assist with scheduling facilities and services according to instructions from supervisor
- Provide general information in response to inquiries in person or telephone; refer highly analytical inquires to immediate supervisor
- Maintain the organization of the office, and performing basic office upkeep to ensure a clean, professional work environment
- Assist with the Coordination logistics of all department events and meetings including travel and lodging arrangements, agendas, information packets, parking, amenities etc. and provide on-site guidance to visitors and guests for university related events
- Review catalogs and meet with vendors to order office supplies and equipment. Obtain bids and price quotes from vendors, monitor inventory of supplies
- Create and manage office filing systems. Responsible for filing correspondence and other items accordingly
- Receive, open and screen mail for the department
- Perform other job-related duties as assigned
Skills
- General knowledge of office and administrative practices and principles
- Skill in operation of computers, related software applications (MS Word, Excel, PowerPoint)
- Knowledge of standard office equipment
- Ability to communicate effectively orally and in writing with a diverse population
- Must be detailed oriented and organized
- Ability to exercise discretion and ensure a high-level of confidentiality
- Ability to establish and maintain effective and harmonious work relations with faculty, staff, students and the general public
- High School Diploma or GED and 0-2 years of general work experience
Benefits
- Comprehensive medical, dental, and vision insurance
- Mental health support
- PTO
- Paid holidays
- Flexible work arrangements
- 403(b) with company match
- Ongoing training
- Tuition reimbursement
- Career advancement paths
- Wellness programs
- Commuter benefits
- A vibrant company culture
Company Overview
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