Note: The job is a remote job and is open to candidates in USA. RMS Energy Co, LLC is a mission-driven team that values safety, teamwork, innovation, and continuous growth. They are seeking an Administrative Business Manager who will bridge the gap between project execution and business administration by coordinating scheduling, materials, financials, and reporting.
Responsibilities
- Manage project records from order entry through final invoice, ensuring complete and accurate documentation
- Coordinate Sales and Operations handoffs to support planning, scheduling, and resource assignment
- Maintain production backlogs, job status logs, and monthly accruals
- Process material requisitions, track deliveries, resolve availability issues, and stage materials for active projects
- Maintain equipment and special tool inventories, including preventive maintenance and calibration schedules
- Track equipment locations using the company’s designated tracking system
- Monitor and control material usage to reduce waste, maintain accurate inventory records, and support cost-control measures
- Ensure test reports are processed, logged, reviewed, and submitted on time
- Review completed job documentation for accuracy and completeness and resolve missing information
- Manage invoicing to reduce errors and delays and support cash flow
- Track job costing and ensure accurate cost roll-up in financial and production systems
- Support continuous improvement by identifying process gaps and operational efficiencies
- Report deviations from established procedures or instructions to the appropriate stakeholder
Skills
- 5+ years in production control, operations coordination, or logistics; military logistics training accepted
- Strong mathematical skills for cost tracking, job rollups, and invoice verification
- Proficiency in Microsoft Office Suite
- Ability to manage competing priorities, support field operations, and lead process discipline
- Strong analytical and presentation skills
- Willingness to travel up to 10% across the continental U.S
- Valid driver's license
- Must successfully complete a background check and pre-employment/random drug tests
- Legally authorized to work in the United States
- Experience with construction or field service operations
- Knowledge of SAGE and CRM tools
- Bachelor's degree in engineering, business, or a technical field preferred
- Familiarity with equipment calibration and preventive maintenance tracking systems
- Prior involvement with project planning and backlog reporting systems
Benefits
- Full Benefits – Medical, dental, and vision coverage fully paid for employees, starting the month after hire
- 401(k) with Company Match – Traditional & Roth options + free investment guidance
- Education Support – Paid training, certifications, and industry memberships
- Generous PTO – Paid vacation, holidays, and sick leave
- Employee Assistance Program – Legal, financial, and mental wellness support
- Merit-based raises
Company Overview