Note: The job is a remote job and is open to candidates in USA. Masis Professional Group is seeking an organized Administrative Assistant to support its staffing and recruiting team. The role coordinates candidate interviews, onboarding, placement, documentation, scheduling, and ATS data maintenance while helping ensure candidates are prepared for their start dates.
Responsibilities
- Support the administrative functions of employee onboarding and placement
- Schedule and coordinate candidate interviews, orientations, and start dates
- Communicate with candidates regarding required onboarding documents and next steps
- Collect, review, and maintain new-hire documentation
- Assist with I-9 documentation, background/BCI requirements, and other pre-employment paperwork
- Enter and maintain accurate candidate and placement information in Bullhorn
- Update candidate statuses, notes, placement records, and other information within the ATS
- Work within multiple computer systems and platforms throughout the day
- Track outstanding onboarding requirements and follow up with candidates as needed
- Assist recruiters and account managers with administrative and scheduling needs
- Maintain organized and accurate electronic employee records
- Help ensure candidates are fully cleared and prepared for their scheduled start dates
- Respond to emails, phone calls, and internal requests in a timely and professional manner
- Support additional administrative projects as needed
Skills
- Strong computer skills and the ability to work comfortably in multiple systems at the same time
- Proficiency with Microsoft Office , particularly:
- Outlook
- Excel
- Word
- Bullhorn ATS experience strongly preferred
- Experience scheduling interviews, orientations, or employee appointments is a plus
- Strong attention to detail and accuracy with documentation and data entry
- Excellent organizational and time-management skills
- Ability to prioritize multiple responsibilities in a fast-paced environment
- Strong written and verbal communication skills
- Comfortable communicating with candidates, recruiters, managers, and internal team members
- Ability to work independently in a remote environment while staying connected and responsive to the team
- Must be located in Massachusetts and able to occasionally attend in-person training and team-building activities
- Previous administrative, staffing, recruiting support, HR, or onboarding experience preferred
Benefits
- Primarily a remote position for candidates located in Massachusetts, with occasional visits to the office for in-person training, meetings, and team-building activities.
- Full-time
Company Overview