Note: The job is a remote job and is open to candidates in USA. Haynes and Boone, LLP is a law firm that values the contributions of its employees in delivering exceptional legal services. The Administrative Assistant (Accounting) will support the Chief Financial Officer and Finance and Accounting team by performing various administrative functions and tasks, ensuring smooth operation within the department.
Responsibilities
- Maintain the Finance & Accounting department’s firm Portal site and update as needed
- Coordinate department meetings and events
- Support the CFO and department directors and managers with administrative tasks such as expense reports or meeting scheduling
- Handle confidential and non-routine information
- Work independently and within a team on special, nonrecurring, and ongoing projects
- Coordinate paper invoice distribution for clients who require it
- Gather or create cost backup details for clients who require it to be attached to their invoices
- Provide support for documentation requests as needed from other departments such as the Office of General Counsel or the Records Department
- Maintain the Client Accruals Request tracking
- Assist with routine requests for client information or new matter intake processing
- Respond to client W9 tax form / new vendor/ ACH form requests
- Receive vendor 1099 tax forms and organize files for tax return preparation/research
- Provide verbal confirmation of payment details when required
- Provide backup support for Cash Desk including remote bank deposits
Skills
- At least one year of general office experience or training, or an equivalent combination of education and experience
- Proficient with Microsoft Office applications
- Good attention to detail, time management, and organizational skills
- Ability to effectively multi-task and prioritize work to meet deadlines
- High school diploma or equivalent
- Experience working within a law firm or professional services environment
- A broad range of technical abilities, with a demonstrated aptitude and willingness to learn new software/applications
- Some college education
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