Note: The job is a remote job and is open to candidates in USA. ComPsych is the worldwide leader in organizational mental health, well-being, and absence management. They are seeking an enthusiastic Absence Administrative Assistant to support the Absence Vice President and key Operational Leaders, requiring strong attention to detail and customer service experience.
Responsibilities
- Provide administrative assistance to both the Absence Vice President and Operational Leaders
- Take detailed meeting minutes, organize and schedule meetings, draft agendas and other administrative functions as requested
- Support the team with creating data visuals, presentations, printing and preparing any communication materials
- Deliver clear and concise messages
- Write and distribute email, correspondence memos, letters etc
- Listen attentively and ask the necessary questions to confirm understanding for notes
- Perform data entry in Microsoft Excel, Microsoft One Note, and other computer applications
- Book travel arrangements
- Submit and reconcile expense reports in a timely manner
- Liaise with executive and other administrative assistance to handle requests and queries from other managers/internal departments
- Run routine reports using specific software (e.g., spreadsheets, reporting tools) based on pre-defined parameters
- Create basic reports and summaries from the generated data
- Share reports with relevant personnel and answering basic questions about the data
- Other duties as assigned
Skills
- High School Degree or equivalent required
- 1-3 years of administrative experience required
- Effective written and verbal communication skills
- Focus on details and goal-oriented results
- Excellent time management skills and ability to prioritize work
- Proficiency in MS Office, Excel, PowerPoint
- Ability to pivot quickly and understand priorities
- Ability to think critically by gathering information, evaluating options and implementing the best solution
- Strong organizational skills
- Excellent written and verbal communication skills
- Stable Work History Required
- Quick thinking, high energy, positive and professional, with demonstrated multi-tasking and critical thinking skills
- Self-starter with ability to multi-task and work autonomously
- Bachelor's Degree preferred
- Experience supporting executive level individuals preferred
Benefits
- Full benefits package, including Paid Time Off (PTO), medical, dental, vision, 401(k) with match, robust EAP, wellness program, and much more
Company Overview
Company H1B Sponsorship