Note: The job is a remote job and is open to candidates in USA. KPMG in Canada is a professional services firm whose Audit & Assurance practice supports trust, transparency, and confidence across public and private organizations. The Administrative Assistant will provide bilingual administrative and client-service support to partners, managers, and client service teams in the Montreal office, including document preparation, calendar and travel coordination, meeting organization, proposal assistance, and office management.
Responsibilities
- Provide administrative support to partners, senior managers, managers and client service teams
- Adhere to risk management and branding in compliance with National guidelines ensuring accuracy and completeness
- Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software
- Proactive and independent management of partners’ calendar and contact database in order to maximize best use of the partners’ time
- Coordinate travel arrangements
- Coordinate meetings, conference calls, video conferences, live meetings, and organize required materials
- Assist in the proposal process as required, working with the proposal team and proposal coordinator
- Assist in the preparation and submission of time and expense reports for the partner(s) supported
- Replacing the Receptionist if needed
- Office management
Skills
- Advanced skills with MS Office and Adobe products. In particular, Outlook, Excel, PowerPoint and Acrobat
- Proficiency to quickly learn proprietary software
- Excellent communication skills in English and French
- Strong project management skills
- Good judgment and analytical skills with a focus on attention to detail
- Capable of working independently and take ownership of tasks
- Ability to quickly and smoothly adapt to changing client demands
- Minimum 5 years administration experience
- College diploma or an equivalent combination of education and experience with an administrative assistant skill set
- This position requires written and oral fluency in English
- The successful candidate will be required to support or collaborate with English-speaking colleagues or stakeholders nationally in our English speaking provinces while at KPMG
Benefits
- Support at every stage of your career
- Progressive learning
- Strong coaching
- Inclusive teamwork
- An approach to flexibility that supports time for personal matters
Company Overview