Note: The job is a remote job and is open to candidates in USA. More Recruits is a growth-focused organization operating across technology, professional services, business operations, and complex enterprise environments. The Administrative Assistant will provide high-level support to senior leadership through executive coordination, stakeholder communication, meeting and travel management, and selected business projects.
Responsibilities
- Manage complex executive calendars, priorities, and scheduling across time zones
- Coordinate leadership meetings, agendas, presentations, and follow-up actions
- Arrange domestic and international travel and manage changing itineraries
- Prepare correspondence, reports, presentations, and executive materials
- Coordinate leadership offsites, events, and strategic planning sessions
- Manage expenses, invoices, documentation, and selected administrative budgets
- Support cross-functional projects and track important deadlines and commitments
- Act as a professional liaison between executives, employees, clients, and external partners
- Handle sensitive business and personnel information with discretion
- Identify opportunities to improve and automate administrative workflows
Skills
- • 5+ years of administrative, executive support, or business operations experience
- • Experience supporting senior executives or leadership teams
- • Exceptional organizational, communication, and prioritization skills
- • Strong judgment and demonstrated ability to handle confidential information
- • Advanced proficiency with Microsoft 365 or Google Workspace
- • Experience managing complex calendars, travel, meetings, and events
- • Ability to operate independently in a fast-moving environment
- • Experience within technology, professional services, financial services, healthcare, consulting, or another enterprise environment is valued
- • Proactive, highly organized, resourceful, discreet, and calm under pressure
- • Comfortable making informed decisions, anticipating leadership needs, navigating changing priorities, and communicating professionally with stakeholders at every level
- • Experience supporting executive planning, leadership meetings, organizational initiatives, business operations, special projects, process improvement, executive communications, and cross-functional coordination
Benefits
- Comprehensive healthcare coverage
- Retirement programs
- Paid time off
- Flexible work arrangements
- Professional development resources
- Wellness programs
- Opportunities for internal career growth
Company Overview