Note: The job is a remote job and is open to candidates in USA. Slater Collaborative Engineering, LLC is a multidisciplinary engineering firm specializing in mechanical, electrical, and plumbing design solutions for building projects. The Administrative Assistant provides day-to-day remote administrative support to project teams and leadership, including calendar management, scheduling, document preparation, communications, data entry, reporting, and executive assistance.
Responsibilities
- Managing calendars, scheduling meetings, organizing digital files, and assisting with document preparation, formatting, and basic proofreading
- Handling phone calls and emails, routing inquiries, and maintaining professional communication with internal staff, clients, and external partners
- Support clerical tasks such as data entry, tracking project information, preparing reports, and maintaining databases and shared drives
- Assists with executive-level administrative needs, including meeting coordination, travel arrangements, and preparation of presentations or meeting materials, ensuring smooth operational support across the organization
Skills
- Candidates should possess strong Administrative Assistance and Clerical Skills to manage calendars, documents, data entry, and general office support
- Candidates should demonstrate effective Phone Etiquette and Communication skills for interacting with team members, clients, and external partners in a professional manner
- Candidates should have experience in Executive Administrative Assistance, including support for leadership scheduling, meeting coordination, and confidential information handling
- Candidates should be proficient with common office software and collaboration tools (e.g., Microsoft Office, PDF editors, cloud storage, virtual meeting platforms)
- Candidates should show strong organizational skills, attention to detail, and the ability to prioritize tasks in a remote work environment
- Candidates should have a high school diploma or equivalent
- Prior experience in an engineering, architecture, or professional services environment is a plus
- Post-secondary education or administrative certifications
Benefits
- Full-time remote role
Company Overview