Note: The job is a remote job and is open to candidates in USA. Nbiz Infosol is a company in the education management and consulting industry. The Administrative Assistant will support daily office operations by managing communications, schedules, records, accounting activities, training coordination, documentation, and follow-ups across teams and external organizations.
Responsibilities
- To answer all incoming calls and make outgoing calls as per the business requirements
- To attend to chat services online for our customers
- To monitor and check the other employees timings, office procedures and policies adherence, ensuring the neatness and cleanliness of the company's infrastructure etc
- To play a very aggressive role in the operations and follow ups
- To manage and maintain the accounts of the company (The volume of invoices is approximately 30-40 month)
- To also dynamically create course outlines for various new courses in the market
- To keep communicating with the management about the day to day issues and challenges
- To keep track of the CEO's Appointments and reminders/schedule
- To follow up and coordinate the different tasks with other team members in the office and monitor weekly activities
- To follow up and maintain the necessary documents for accreditation, trainings, and other external bodies
- To create appointment Letters, and other required letters, communication to govt and other agencies
- To coordinate and understand the Tendering process and requirements for various tenders
- To create documentations, proposals invoices, quotes as and when necessary
- To maintain the filing, records, paper work at office
- To get familiarized with all the necessary operational procedures and documentation of the organization and perform accordingly
- To coordinate and assign weekend training programs to different POCs. And fulfill all the administrative side of the trainings
Skills
- - Candidate should be well versed in written and spoken english
- -Excellent interpersonal and communication skills is a must
- The candidate should be a strong personality in terms of getting things done from the fellow team members
- Multitasking is a very essential attribute of the incumbents. Should be able to really juggle tasks and keep noting and following things up in a very timely manner
- Candidates should have very good MS Office skills, acrobat professional, CorelDraw. Should be very fast in typing
- * Excellent time management and organizational skills
- * Strong written and verbal communication abilities
- * Proficiency in MS Office (Word, Excel, Outlook)
- * Ability to multitask and prioritize tasks effectively
- * Attention to detail and problem-solving skills
- * Ability to work independently and as part of a team
- * Basic knowledge of office equipment (e.g., printers, scanners)
- * High school diploma or equivalent; additional qualification as an Administrative assistant or Secretary will be a plus
- -UAE experience preferable but not a must
- -Knowledge of Tally or any other accounting software is an added advantage
Company Overview