Note: The job is a remote job and is open to candidates in USA. The Brooklyn Autism Center is a not-for-profit school for children with autism that uses Applied Behavior Analysis principles. The Administrative Assistant serves as the first point of contact for families, staff, visitors, and community members while supporting reception, office operations, records management, communications, events, and school-wide administrative activities.
Responsibilities
- Attend to visitors and deal with inquiries on the phone and face to face
- Greet, welcome and direct visitors appropriately
- Safely monitor people entering and exiting the school/reception area including the monitoring visitor sign in/sign out sheets and distributing visitor badges
- Answer and direct incoming phone calls and messages in a timely, professional and polite manner
- Provide information regarding the organization to the general public, staff, families and prospective clients
- Manage staff and student attendance daily
- Monitor consent forms, waivers and follow up with families and staff as needed
- Maintain student health and vaccination records
- Assist in the student and staff onboarding and offboarding process
- Maintain family and employee directories, health records, and other important documents as needed
- Monitor, control and order school supplies, ensuring cost efficiencies and timely availability of materials
- Assist in monitoring BAC merchandise
- Sort and distribute incoming mail
- Collate documents, as needed
- Help maintain equipment and report any malfunctions
- Monitor and report any safety concerns; assist with safety drills such as fire and lockdown drills
- Monitor and report concerns related to busing and communicate with the bus company as needed
- Manage the school-wide calendar and create evites to communicate with staff and parents regarding meetings, school closures, holiday breaks, early dismissal days, and other important events
- Assist in the development and implementation of student and staff celebrations, including coordinating catering, ordering lunches and purchasing materials needed
- Design, maintain, and update seasonal bulletin board displays throughout the year
- Design and maintain monthly bulletin board announcements, ensuring timely updates for employee birthdays, school events, celebrations, and other organizational communications
- Assist in the oversight of part-time employee, interns and others as needed including the management of time sheets and communication with all staff and family members supporting job path employee
- Assist in the management and oversight of cleaning staff and follow up with any concerns
- Assist in the management of building facilities and communicate with the building supervisor, as needed
- Develop meeting notes and participate in weekly administrative meetings
- Attend all staff meetings and required trainings
Skills
- High school diploma required
- Reliable, punctual and consistent in attendance and performance
- Professional appearance and conduct
- Bachelor's degree preferred
- Ability to work collaboratively as part of a team and contribute to the achievement of organizational goals
- Strong customer service skills with a positive, professional demeanor
- Excellent verbal and written communication skills, with the ability to interact effectively with staff, families, community partners etc
- Strong organizational, problem-solving, and interpersonal skills
- Ability to manage multiple tasks and priorities in a fast-paced environment
- Ability to remain composed, professional, and effective under pressure
- Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
- Flexibility and willingness to take on new responsibilities and support the needs of the organization as they arise
- Bilingual in Spanish preferred
Benefits
- Approximately 10-12 weeks of paid vacation annually
- Health insurance
- Vision insurance
- Dental insurance
- 401k matching
- Optional TransitChek enrollment
Company Overview