Note: The job is a remote job and is open to candidates in USA. CasaGlow Practice Partners is a consulting firm dedicated to helping aesthetic and wellness practices scale with confidence. The Administrative Assistant will support the Operations Lead, Administrator, and CEO by managing schedules, coordinating meetings, and ensuring efficient operations within the company.
Responsibilities
- Manage calendars, appointments, and meeting schedules
- Coordinate internal and client meetings
- Prepare meeting agendas, notes, and follow-up action items
- Organize company documents, SOPs, and digital files
- Maintain project trackers and ensure deadlines are met
- Assist with document preparation, presentations, and reports
- Support the implementation of operational systems and processes
- Assist with client onboarding and offboarding
- Track project progress across multiple client accounts
- Coordinate with vendors and third-party service providers
- Help maintain CRM and client management systems
- Ensure client deliverables are completed on schedule
- Provide day-to-day administrative support to the CEO
- Manage email organization and follow-up tasks
- Assist with travel arrangements and scheduling as needed
- Conduct online research for business initiatives and client projects
- Help prioritize daily and weekly action items
- Monitor multiple ongoing projects simultaneously
- Follow up with internal team members on outstanding tasks
- Prepare progress reports and project updates
- Ensure smooth communication between departments
- Identify opportunities to improve workflows and efficiency
- Assist in documenting and updating Standard Operating Procedures (SOPs)
- Recommend tools or systems that improve organization and productivity
Skills
- Minimum of 3 years of experience in the medical spa, aesthetics, cosmetic, dermatology, plastic surgery, or wellness industry
- Previous administrative or executive assistant experience
- Exceptional organizational and time management skills
- Strong written and verbal communication skills
- Ability to multitask and prioritize effectively
- Self-motivated with excellent follow-through
- Comfortable working independently in a remote environment
- Proficient with Google Workspace (Docs, Sheets, Drive, Calendar)
- Experience with project management tools such as ClickUp, Asana, Monday.com, or Trello
- Experience with CRM systems
Benefits
- Flexible remote work environment.
- Part-time position with the opportunity to transition into a full-time role as the company grows.
- Opportunities for professional development and increased responsibility.
- A collaborative team culture where your ideas and contributions matter.
- The opportunity to help shape and grow a rapidly expanding consulting firm serving the aesthetic and wellness industry.
Company Overview