Note: The job is a remote job and is open to candidates in USA. Amplify is a leader in Kâ12 education, providing innovative teaching and learning experiences. They are seeking an experienced Administrative Assistant to support the Finance, Corporate Strategy, and Supply Chain teams, ensuring efficient administrative operations and effective communication across departments.
Responsibilities
- Support Finance, Corporate Strategy, and Supply Chain leadership in daily administrative tasks
- Coordinate complex travel arrangements using discretion and sound judgment
- Function as a gatekeeper, including tracking and following up on office correspondence
- Take initiative in executing a wide variety of administrative support duties, including managing complex calendars, coordinating meetings and travel, assistance with presentation preparation, taking meeting notes, etc
- Perform administrative duties such as filing, copying, drafting documents
- Run operational reports and track metrics to assist in process optimization
- Research technologies, solutions, vendors, and other topics as needed, and prepare summaries of findings
- Continually assess priorities and determine urgency of tasks at hand
- Communicate effectively and professionally with internal managers, staff, and external parties
- Exercise sound judgment and problem-solving skills that allow the office to function professionally and efficiently
- Organize and help execute core processes including: processing vendor invoices, expense reporting, time tracking, staffing processes, etc. across the organization
- Handle confidential information with discretion and professionalism
- Cultivate relationships with employees and co-workers
- Be available to work from the office and travel to offsite locations as needed to provide hands-on support for meetings, events, executive engagements, and related onsite logistics
- Performs other duties as assigned
Skills
- College degree or equivalent professional experience
- 4+ years of experience as an Administrative Assistant in a professional, office environment
- Experience with office administration, administrative procedures and recordkeeping systems
- Excellent verbal and written communication skills
- Strong organizational, analytical and problem-solving skills
- Experience with Microsoft Office (Word, Excel) and Google Workspace (Gmail, Calendar, Sheets, Slides)
- Experience with Salesforce (or a comparable CRM)
- Ability to prioritize tasks and anticipate changing needs
- Ability to multitask in a fast-paced environment
- Capacity to interact and interface with people on all levels and of all backgrounds
- Ability to work well under pressure, proactively manage interruptions, and adjust priorities throughout the day
- Aptitude to understand complex tasks and carry out directions independently
- Ability to anticipate potential challenges, proactively develop contingency plans, and adapt quickly to changing priorities to ensure continuity of operations and successful execution of executive priorities, meetings, and events
- Self-directed and motivated; able to work independently as well as collaboratively with a team
- Ability to handle high-pressure, high-volume workload
Benefits
- Offers Bonus
- Work model: REMOTE
- Workplace type: Remote
Company Overview