Note: The job is a remote job and is open to candidates in USA. GSK is a global biopharma company focused on uniting science, technology, and talent to advance health. They are seeking an Administrative Assistant to provide high-impact support to senior leaders within the Cyber Security Office, ensuring efficient operations and effective communication across global stakeholders.
Responsibilities
- Own complex calendar management and meeting scheduling across geographies and time zones, ensuring senior leader commitments are prioritized and coordinated effectively
- Manage meeting logistics and technology requirements, including Teams, audio/visual support, connectivity, projection, and technical assistance
- Coordinate meetings, leadership forums, and internal or external events, ensuring planning, logistics, and stakeholder needs are managed to a high standard
- Liaise with internal and external stakeholders to confirm requirements, execute plans, resolve issues, and maintain momentum
- Prepare agendas, coordinate meeting materials, capture minutes when required, and communicate actions clearly
- Arrange domestic and international travel in line with company policies, including air, rail, hotel, and ground transportation
- Proactively manage a high-volume workload by setting priorities, tracking deadlines, triaging requests, and delivering accurately under time pressure
- Manage end-to-end senior leader expense reporting, ensuring timely, accurate, and policy-compliant submissions
Skills
- 5+ years of administrative assistant experience, including proven experience supporting C-suite, or equivalent senior executive leaders within a large, complex, global organization across multiple time zones
- Proficiency with Microsoft productivity tools, including Outlook, Word, Excel, PowerPoint, OneNote, and Teams, with the ability to quickly learn and adopt new systems and ways of working
- Organizational, planning, and prioritization skills, with the ability to anticipate needs, manage competing deadlines, and deliver accurate work under time pressure
- Demonstrated flexibility, resilience, and sound judgment when managing competing priorities, responding to short-notice requests, and adjusting to the dynamic needs of a demanding senior leadership environment
- Highly professional communicator with the confidence to engage effectively with senior leaders, internal business partners, external stakeholders, and administrative peers across a global organization
- Collaborative team player who builds trusted relationships across departments and geographies, contributes positively to team culture, and helps others succeed
- Proven ability to apply initiative, foresight, and practical problem-solving in high-pressure situations, including identifying risks, resolving issues, and keeping work moving forward
- High degree of accountability, integrity, and discretion when handling confidential information, sensitive matters, and senior leader priorities
- Organizational and cultural awareness, with the ability to operate effectively in a matrixed, global environment and adapt communication style as needed
- Consistently acts with care, respect, and professionalism in interactions with colleagues, stakeholders, and external partners
- Associate degree or equivalent combination of education, training, and relevant professional experience
- Advanced Microsoft 365 skills, including the ability to use Outlook, Teams, PowerPoint, Excel, OneNote, and SharePoint to support executive productivity and collaboration
- Experience supporting senior leaders in a global, matrixed, or highly regulated organization
- Project coordination experience, including tracking actions, dates, dependencies, risks, decisions, and timelines across multiple stakeholders
- Experience coordinating complex meetings, leadership forums, events, or executive briefings with internal and external participants
- Ability to identify opportunities to improve administrative processes, simplify ways of working, and increase team efficiency
Benefits
- Annual bonus
- Eligibility to participate in our share based long term incentive program which is dependent on the level of the role
- Health care and other insurance benefits (for employee and family)
- Retirement benefits
- Paid holidays
- Vacation
- Paid caregiver/parental and medical leave
- GSK US Benefits Summary
Company Overview
Company H1B Sponsorship