Note: The job is a remote job and is open to candidates in USA. Norfolk State University is seeking an Administrative and Office Assistant to support departmental operations. The role provides administrative and clerical support to the department chair, faculty, and students, manages the office, handles communications and inquiries, and maintains departmental records.
Responsibilities
- Provide administrative support and clerical services to the department chair, faculty, and students as directed by the chair and/or his supervisors
- Manage the office while assisting other employees of the university, outside visitors, or any other persons with their inquiries about the department
- Transmit and receive communications between the department and its stakeholders both in and outside the university
- Maintain departmental records and other duties that are pertinent to ensuring the smooth functioning of the department
Skills
- Computer skills
- Database management
- Desktop publishing
- Good written and oral communication skills especially with students, faculty as well as other stakeholders
- Phone management
- Inventory
- Supervision of equipment maintenance
- Organization and data storage skills
- The necessary skills and knowledge required to execute her duties
- An understanding of the university's policies and procedures necessary to carry out departmental functions
- A high school diploma
- At least five years' professional experience
- The ability to manage records
- Customer service skills
- Telephone operation
- Data entry
- Minutes taking
- Office management skills
- Good oral and, communication skills
- Applicants must be authorized to work in the U.S. without employer sponsorship
- A certification in secretarial administration
- Associate or Bachelor's Degree or some college experience or equivalency of experience
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