Note: The job is a remote job and is open to candidates in USA. Endeavor Schools supports a growing family of schools and their educational communities. The Accounts Payable Supervisor will lead daily accounts payable operations, oversee payment processing and vendor management, administer travel and expense processes, manage AP systems, support compliance reporting, and supervise and develop the AP team.
Responsibilities
- Oversee weekly and ad hoc payment processing, including checks, ACH payments, wire transfers, and direct debits
- Review invoices and payment batches for accuracy, appropriate coding, supporting documentation, and required approvals
- Coordinate payment timing and cash flow needs with the Corporate Controller
- Reconcile the AP subledger to the general ledger and research and resolve discrepancies
- Maintain strong internal controls throughout the AP process
- Oversee vendor onboarding, including W-9 collection, banking verification, and established fraud-prevention procedures
- Maintain accurate vendor master data within the ERP system
- Serve as a primary point of contact for vendor questions and payment inquiries
- Monitor the shared Accounting inbox and ensure inquiries are routed, answered, and resolved promptly
- Administer the company's travel and expense system, including employee reimbursements and approval workflows
- Review corporate card and employee expense reports for receipts, coding, approvals, and policy compliance
- Audit expense reports and escalate exceptions when necessary
- Provide responsive support and guidance to employees using the T&E system
- Manage the day-to-day operation of AP workflow and automation systems, including user access, workflow queues, recurring processes, reports, and approval routing
- Troubleshoot routine system issues and serve as first-line support for the AP team and internal stakeholders
- Partner with the Corporate Controller on system enhancements, configuration changes, upgrades, and larger transformation initiatives
- Support user acceptance testing and implementation activities as AP processes and technology evolve
- Track 1099-eligible vendors and prepare annual 1099 filings for review and approval
- Maintain accurate AP documentation and records to support internal reviews and the annual financial statement audit
- Help ensure AP processes remain compliant with company policies and applicable reporting requirements
- Directly supervise AP clerks/processors, including workload allocation, quality review, coaching, and day-to-day support
- Build a responsive, customer-service-focused team that provides a positive experience for our schools, employees, and vendors
- Monitor team workload and service levels and proactively identify opportunities to improve performance and efficiency
- Train and develop team members and provide input into performance evaluations
Skills
- At least **5 years of accounts payable experience**, ideally in a high-volume or multi-location environment
- Previous experience **supervising, leading, or providing day-to-day direction to an AP team**
- Strong knowledge of accounts payable processes, internal controls, vendor management, and payment processing
- Working knowledge of **1099 reporting requirements** and vendor tax compliance
- Experience with an ERP such as **NetSuite** or a comparable system
- Experience with AP workflow or automation platforms such as **BILL, Tipalti, or similar technology**
- Advanced Excel skills and comfort working with financial data and reconciliations
- Strong organizational and problem-solving skills with exceptional attention to detail
- Ability to manage multiple priorities in a fast-paced, high-volume environment
- Excellent written and verbal communication skills and a strong customer-service orientation
- This position requires prolonged periods of sitting and working at a computer and may occasionally require lifting or moving up to 20 pounds
- Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred
Company Overview
Company H1B Sponsorship