Note: The job is a remote job and is open to candidates in USA. First Legal is a comprehensive litigation-support solutions firm serving law firms and corporations across the United States. The Accounts Payable Supervisor oversees daily accounts payable operations, including invoice processing, payment disbursements, vendor management, reconciliations, and employee reimbursements. The role also supports month-end close, audits, working capital reporting, internal controls, and AP process improvement.
Responsibilities
- Oversee end-to-end AP processing including invoice receipt, coding, approval routing, and payment disbursement
- Manage weekly and off-cycle check, ACH, and wire payment runs
- Maintain vendor master data including onboarding, W-9 collection, and banking information updates
- Monitor AP aging and ensure liabilities are recorded and settled within agreed terms
- Resolve vendor disputes and escalated payment inquiries professionally and promptly
- Oversee employee expense report review and reimbursement processing in compliance with company T&E policy
- Ensure proper sales and use tax treatment on applicable vendor invoices
- Lead AP-related month-end close activities including accruals, cutoff review, and GL reconciliations
- Prepare and review AP subledger-to-GL reconciliations and resolve variances
- Support the preparation of cash disbursement forecasts and working capital reporting
- Produce AP performance metrics including invoice cycle time, aging analysis, and vendor payment compliance
- Assist with internal and external audit requests related to the AP function
- Identify and implement process improvements to enhance AP efficiency, accuracy, and scalability
- Enforce internal controls over the procure-to-pay cycle in accordance with company policy
- Support ERP system enhancements, automation initiatives, and AP-related system configurations
- Maintain and update AP policies, procedures, and desk documentation
Skills
- 5+ years of accounts payable experience, including 1–2 years in a supervisory or lead capacity
- Experience in a high-volume, AP environment
- Strong working knowledge of AP processes, vendor management, and month-end close procedures
- Experience with ERP systems (NetSuite preferred) and AP automation tools (Ramp preferred)
- Proficiency in Microsoft Excel; experience with reporting and data analysis
- Excellent verbal and written communication skills
- Highly organized with strong follow-up discipline and attention to detail
- Associate's or Bachelor's degree in Accounting, Finance, Business, or related field preferred
- Professional services, legal services, or project-based billing environment experience preferred
Benefits
- Remote work
Company Overview