Note: The job is a remote job and is open to candidates in USA. Apis Services, Inc. is seeking an Accounts Payable Specialist to support its financial operations. The role is responsible for processing invoices and payments, reconciling vendor accounts, maintaining financial records, managing vendor documentation, and supporting audits and ad hoc projects.
Responsibilities
- The Accounts Payable Specialist is responsible for computing, classifying, recording, and verifying payment obligations to vendors
- The role involves managing vendor relationships, processing payments, and maintaining accurate financial records
- In addition, as an employee of Apis Services, Inc, the Accounts Payable Specialist will function with autonomy, diplomacy and professionalism within the guidelines established by this organization, Promote the well-being of the human aspect of this organization and report any concerns to the Supervisor of Accounts Payable
- Function with the highest esteem in dealing with all employees, supervisors, and consumers of this organization, and be an advocate for all the policies and protocols of the organization
- Complete AP related tasks such as coding and entering invoices, processing payments, reconciling vendor statements
- Organize, code, and enter invoices into accounting system
- Reconcile vendor statements
- Process ACH, check and wire payments
- Prepare journal entries to record or reclass expenses
- Verify/obtain proper approvals for invoices
- Pull audit requests for consolidated, single and other audits as requested
- Obtain and maintain W9 information for all vendors
- Assist with ad hoc projects
Skills
- Highschool diploma required
- Minimum 3 years' AP processing experience preferably in a high volume, multi-company environment
- Proficient in Microsoft office applications including excel and word
- Experience working in an ERP system, Oracle, Net Suite
- Good understanding of accrual-based accounting/GAAP
- Effective Communication: Ability to clearly and respectfully communicate with residents, families, staff, and external agencies. Demonstrates active listening and ensures transparency in all interactions
- Ethical Practice: Upholds confidentiality, integrity, and ethical standards in all interactions and decisions, ensuring the rights and dignity of residents are prioritized
- Leadership and Accountability: Provides clear direction to staff, models positive behaviors, and takes responsibility for the success of the residential program. Holds self and team members accountable for meeting expectations and standards
- Collaboration: Works collaboratively with other professionals, families, and community partners to ensure quality care and services are provided to residents
- Cultural Humility: Demonstrates respect for and understanding of the diverse backgrounds, needs, and perspectives of residents, staff, and families, fostering an inclusive and supportive environment
- Problem Solving and Conflict Resolution: Approaches challenges with a solution-focused mindset, resolving issues in a fair and timely manner, while maintaining professionalism and promoting a positive atmosphere
- Adherence to Policies and Procedures: Ensures compliance with all regulatory and organizational standards, maintaining a safe, respectful, and efficient residential environment
- Well-organized and detail orientated
- Excellent Customer service skills (both internal and external)
- Strong interpersonal and communication skills
- Demonstrates a strong working knowledge of the appropriate regulations, Apis values and program policies and procedures
- Basic computer and internet literacy with the ability to utilize applications like emails, time recording and other programs to enter and retrieve data as necessary to perform the essential functions of the job
- Valid non-provisional drivers' license and personal vehicle with state minimum liability insurance coverage
- Non-profit experience a plus
Company Overview