Note: The job is a remote job and is open to candidates in USA. Fulbright Construction Inc is a family-owned decorative concrete contracting company headquartered in Pagosa Springs, Colorado. They are seeking a detail-driven Accounts Payable Specialist to manage the full accounts payable cycle, ensuring accurate and timely payments to vendors and maintaining audit-ready records.
Responsibilities
- Receive, review, verify, and process all vendor invoices, subcontractor invoices, and payment requests accurately and on time
- Match invoices against approved purchase orders, delivery receipts, and project documentation before processing payment
- Code all invoices to the correct general ledger accounts, cost codes, and project job numbers
- Enter all accounts payable transactions accurately into QuickBooks Online or Desktop
- Prepare and process all outgoing payments, ACH transfers, checks, wire transfers, and electronic payments on schedule
- Monitor and manage the AP payment calendar to ensure all vendor obligations are met without late fees or relationship damage
- Review and process employee expense reports and credit card reconciliations in accordance with company policy
- Handle stop payment requests, voided checks, and payment reversals as needed
- Serve as the primary point of contact for all vendor and subcontractor payment inquiries
- Build and maintain professional, trust-based relationships with Fulbright's vendor and supplier network
- Resolve invoice discrepancies, billing disputes, and payment issues promptly and professionally
- Respond to vendor payment status inquiries in a timely and accurate manner
- Maintain a current, organized vendor master database including contact information, payment terms, tax IDs, and banking details
- Collect and maintain W-9 forms for all vendors and subcontractors and prepare annual Form 1099s
- Reconcile all accounts payable transactions and vendor statements on a monthly basis
- Identify and resolve discrepancies between vendor statements, purchase orders, and payment records
- Prepare weekly and monthly accounts payable aging reports for the Financial Controller and ownership
- Assist with month-end and year-end close processes including AP accruals and outstanding liability schedules
- Support the Financial Controller and CPA with audit preparation and tax documentation related to payables
- Analyze job cost transactions including material deliveries, subcontractor services, and equipment rentals per project
- Ensure all AP transactions comply with Fulbright's internal financial policies and procedures
- Enforce proper invoice approval workflows and payment authorization controls
- Maintain complete and organized AP records in an audit-ready format at all times
- Support compliance with Colorado sales tax, use tax, and contractor billing regulations as they relate to payables
- Identify and recommend process improvements to strengthen internal controls and increase AP efficiency
- Process and track subcontractor lien waivers and conditional and unconditional releases in coordination with project documentation
- Manage certified payroll documentation for applicable projects
- Track and reconcile job-specific material costs, equipment rentals, and subcontractor billings against project budgets
- Coordinate with the Procurement Coordinator to ensure purchase orders and vendor invoices are aligned before payment
- Provide the Project Accountant with accurate AP data for job costing and project profitability analysis
Skills
- 2 or more years of full-cycle accounts payable experience in a construction, contracting, or trade services environment
- Deep, hands-on proficiency in QuickBooks Online or Desktop. Non-negotiable
- Strong understanding of construction-industry AP workflows including lien waivers, subcontractor billing, and job cost coding
- Proven ability to match invoices against purchase orders and project documentation with precision
- Experience processing high-volume invoices and managing multiple vendor relationships simultaneously
- Proficiency in Microsoft Office 365, particularly Excel for AP reporting and reconciliation
- Excellent attention to detail, you catch errors before they become problems
- Strong written and verbal communication skills
- Ability to meet all payment deadlines consistently and without exception
- Ability to work independently and communicate proactively at all times
- Experience with lien waiver management and subcontractor compliance documentation
- Familiarity with job costing and cost code structures in a construction environment
- Experience preparing and filing annual Form 1099s for vendors and subcontractors
- Familiarity with Bill.com, Ramp, or similar payment platforms
- Associate's or Bachelor's degree in Accounting, Finance, or a related field
Benefits
- Health insurance with employer-assisted contribution
- Dental and vision insurance
- 401(k) retirement plan with 4% employer match
- Paid time off, 10 days per year to start, growing with tenure
- 8 paid federal holidays observed annually
- Paid sick leave
- Performance bonuses for exceptional results
- Professional development and continuing education support
- Fully remote, work permanently from wherever you are
- Flexible schedule focused on results and deliverables, not hours logged
- Direct access to ownership and the financial leadership team
- Annual performance reviews with compensation growth tied to measurable results
- Long-term, stable position with a company that has been operating with integrity since 1993
Company Overview