Note: The job is a remote job and is open to candidates in USA. AVIXA is a global organization serving the audiovisual industry and supporting a widely distributed team. The Manager, Accounts Payable oversees the full Accounts Payable function, including vendor management, invoice processing, payments, expense management, reconciliations, controls, reporting, and process improvement. The role also supervises an Accounts Payable Specialist and supports financial operations, compliance, and organizational efficiency.
Responsibilities
- Manage the full accounts payable process to ensure timely and accurate processing of invoices, payments, employee expenses, reimbursements, and corporate card transactions
- Oversee vendor onboarding, maintenance, and documentation (including W-9 collection) to ensure compliance with organizational policies and regulatory requirements
- Administer payment runs across multiple payment methods including ACH, wire transfer, and check
- Review and approve invoice coding, payment batches, employee expense reports, and corporate card transactions
- Monitor accounts payable aging, payment schedules, and cash requirements to support effective cash management
- Serve as the primary point of contact for escalated vendor inquiries, payment issues, and dispute resolution
- Manage annual IRS 1099 reporting and filing process, vendor eligibility validation, and timely of appropriate forms in compliance with IRS requirements
- Develop with Director, Finance a robust KPI Framework on Accounts Payable and deliver timely reporting on metrics (such as invoice processing time, vendor onboarding cycle time, cost per invoice, etc.)
- Responsible for all accounts payable-related balance sheet accounts
- Review journal entries and account reconciliations related to Accounts Payable
- Prepare and review monthly reconciliations for accounts payable, prepayments, accrued liabilities, and related balance sheet accounts
- Support month-end and year-end close activities, including accruals, account analyses, journal entries, and financial reporting
- Prepare operational reports, payment metrics, vendor analyses, and management reporting related to Accounts Payable performance
- Administer the organization's expense management and AP automation platform (Ramp), including system configuration, approval workflows, user access, and policy administration
- Monitor system performance and identify opportunities to improve automation, efficiency, and data integrity
- Collaborate with Finance, IT, and business stakeholders to support system enhancements and process optimization
- Maintain Accounts Payable policies, procedures, documentation, and user guidance materials
- Implement and maintain controls to ensure accurate and compliant payable records and AP transactional data
- Coordinate system enhancements, monitor integration performance, identify anomalies, and recommend process improvements
- Collaborate with IT and business stakeholders to support system optimization and data integrity initiatives
- Identify opportunities to improve efficiency through automation, reporting enhancements, and process redesign
- Supervise, train, mentor, and develop Accounts Payable Specialist
- Establish performance expectations and monitor departmental productivity, service levels, and quality standards
- Develop cross-training plans and documentation to reduce single points of failure and improve departmental resilience
- Foster a culture of accountability, customer service, continuous improvement, and professional development
- Support audit requests, and special project work, as assigned
- Supports Finance & Administration leadership in cross-functional initiatives
- Contributes to the Finance team’s continuous improvement culture and undertakes additional responsibilities as required to advance departmental and organizational objectives
- Comply with all AVIXA policies and procedures
Skills
- Associate's degree with equivalent experience may be considered
- Minimum 5 years of progressive Accounts Payable, accounting, or financial operations experience
- Experience managing vendor relationships, payment processing, expense management, and balance sheet reconciliations
- Experience supporting month-end close, audit activities, and process improvement initiatives
- Experience administering expense management and AP automation platforms (Ramp preferred)
- Experience administering expense management and AP automation platforms (Ramp preferred)
- Advanced Microsoft Excel skills
- Strong analytical, reconciliation, and problem-solving abilities
- Strong written and verbal communication skills including an excellent customer service demeanor
- Strong interpersonal skills and the ability to thrive in and contribute to a culture of collaboration and teamwork in a diverse work environment
- Bachelor's degree in Accounting, Finance, or Business Administration preferred
- Minimum 2 years of supervisory or team leadership experience preferred
- Familiarity with US non-profit tax compliance obligations related to AP, including 1099 reporting and vendor W-9 administration, preferred
- Sage Intacct preferred
Benefits
- This position is eligible for full benefits.
- Manager level annual incentive bonus program
- Remote (USA)
- Generous PTO and holiday time off
- Flexible working hours
- Option for a Compressed Work Week (i.e., 9/75 work week, or every other Friday off)
- Comprehensive medical, dental, and vision benefits
- 401k plan with company matching
- Pet insurance
- Learning and career development opportunities
- Education assistance
Company Overview