Note: The job is a remote job and is open to candidates in USA. Destify is a wedding travel expert company that assists couples in planning destination weddings. They are seeking an Accounts Payable professional to manage vendor payments, maintain accurate financial records, and support the accounting team in various tasks.
Responsibilities
- Updating SOPs and maintaining processing instructions
- Setting up new vendors and maintaining vendor documentation
- HBSI Audits & Payments: Auditing HBSI invoices and issuing the related COGS supplier payments
- Admin Review Supplier Payments in CRM that were missed by the script run
- Processing overhead payment requests
- AP Aging Management: Maintaining timely payments with our vendors under agreed-upon terms
- Credit Card Limit Management: Adjusting Brex credit card limits when needed
- Supplier Comps/Refunds Management and Tracking: Tracking down and reconciling vendor, refunds, and comps for all Suppliers (negative payments on the supplier side in CRM)
- Enter any missing Supplier Refunds in the CRM that were issued by the supplier on an invoice
- Review the accounting in a room whenever in a room before exiting the room
- Support & Tickets: Monitoring and answering accounting-related tickets and tasks from GX
- Updating AP scorecards in L10 Meetings
- Failed ALG CRM auto payments: Updating accounting payments for failed
- Month-end AP Reconciliations for each vendor to ensure payments are not missed
- Maintain a timely monthly room locking schedule for the previous (could be two months) traveled month. Depending on when supplier comps come in
- Filing annual 1099s
- Cross-train as backup for the AR and Staff position when on vacation
Skills
- 3-5 years of full-cycle AP experience required (not entry-level)
- Associate's required
- Technical Proficiency: Advanced command of Microsoft Excel (creating spreadsheets and formatting), data entry, and mathematical accuracy
- Software Experience: Familiarity with QuickBooks Online and CRMs
- Accounting Fundamentals: Understanding of basic bookkeeping and 1099 filings
- Soft Skills: High level of organization, problem-solving, attention to detail, and professional communication for vendor and inter-departmental inquiries
- Bachelor's preferred
- Travel/hospitality industry preferred with specific callouts to ALG, HBSI, supplier comps/refunds, and room locking
Company Overview