Note: The job is a remote job and is open to candidates in USA. Vivant is a U.S.-based Managed Services Provider delivering connectivity, networking, VoIP, and managed IT solutions to multi-location businesses. The Accounting Officer will support accounting, billing, collections, accounts payable, and financial reporting while collaborating with clients, vendors, and internal teams to ensure accuracy and operational efficiency.
Responsibilities
- Manage accounting-related email and phone inquiries from internal and external stakeholders
- Review projects, tickets, and work orders to ensure clients are billed accurately for completed and billable services
- Monitor accounts receivable and follow up on outstanding customer balances according to company policies
- Review vendor invoices and process accounts payable accurately and on time
- Coordinate with vendors regarding payment inquiries, billing discrepancies, and refund requests
- Ensure timely payments to service providers to prevent disruptions to business operations
- Prepare journal entries, maintain the general ledger, and perform account reconciliations
- Conduct periodic audits to verify billing accuracy and maintain financial integrity
- Create and maintain process documentation, Standard Operating Procedures (SOPs), and training materials
- Identify opportunities to automate accounting workflows, strengthen internal controls, and improve operational efficiency
- Assist with month-end and year-end closing activities
- Support financial reporting and other accounting projects as assigned
Skills
- Bachelor's degree in Accounting, Finance, or a related field
- Minimum of **3 years** of experience in accounting, billing, accounts receivable, accounts payable, finance, or a similar role
- Strong understanding of accounting principles and financial reporting
- Proficiency in Microsoft Excel and accounting software (QuickBooks, NetSuite, Sage, Xero, or similar ERP/accounting systems)
- Excellent analytical, organizational, and problem-solving skills
- Strong written and verbal English communication skills
- High level of accuracy, integrity, and attention to detail
- Ability to work independently in a remote environment while collaborating effectively with distributed teams
- Full-time
- Work hours aligned with the **U.S. Central Time (CST/CDT)**
- Occasional flexibility may be required during month-end close or other critical accounting periods
- Must have an experience supporting a U.S. or international company is highly preferred
Benefits
- Remote work
- Full-time employment
- Work hours aligned with U.S. Central Time (CST/CDT)
Company Overview