Note: The job is a remote job and is open to candidates in USA. The Methodical Group provides IT services, consulting, and specialized staffing solutions. The Accounting & HR Assistant supports Finance and Human Resources operations by managing accounting records, payroll and contractor information, employee documentation, HR administration, system data, and operational reporting in a remote environment.
Responsibilities
- Assist with accounts payable and accounts receivable administration
- Review invoices, bills, receipts, and supporting documentation for completeness and accuracy
- Assist with customer invoicing and contractor payment documentation
- Maintain organized electronic accounting and financial records
- Assist with transaction coding and expense categorization
- Support bank and credit card reconciliations
- Maintain accounting schedules, including accruals, prepaid expenses, amortization schedules, and other reconciliations as assigned
- Assist with payroll and contractor payment reconciliations
- Compare payroll, billing, timesheet, and system data to identify discrepancies
- Assist with tracking contractor pay rates, client billing rates, and rate changes
- Update financial trackers, spreadsheets, and recurring reports
- Maintain employee and contractor personnel records
- Assist with onboarding and offboarding documentation
- Track completion of employment and contractor documentation
- Maintain employee and contractor information within HR and operational systems
- Assist with timesheet and attendance administration
- Assist with preparation and distribution of HR forms, policies, agreements, and acknowledgments
- Monitor outstanding employees and contractor documentation and follow up as necessary
- Assist with compensation, payrate, and employee information updates
- Support performance review and employee development documentation
- Maintain confidential HR records in accordance with company policies
- Assist with HR reporting and employee data reconciliation
- Provide administrative support for HR projects and initiatives
- Maintain accurate information across accounting, payroll, human resources, and operational systems
- Perform regular comparisons between systems to identify missing or inconsistent information
- Update spreadsheets, trackers, and databases
- Maintain organized digital files and documentation
- Assist with developing and maintaining standard operating procedures
- Follow established internal controls and approval procedures
Skills
- • Minimum 2-3 years of experience in accounting, bookkeeping, finance administration, HR administration, or a combined Accounting/HR support role
- • Experience working as a Virtual Assistant or in a remote professional environment is a must during U.S. Business Hours
- • Working knowledge of basic accounting principles, including:
- • Accounts payable
- • Reconciliations
- • Payroll
- • Expense classification
- • Experience supporting HR administration, employee records, onboarding, or payroll
- • Strong Microsoft Excel
- • Strong attention to detail and ability to identify discrepancies
- • Excellent organizational and time management skills
- • Strong written and verbal English communication skills
- • Ability to manage confidential employees and financial information appropriately
- • Ability to work independently while meeting established deadlines
- • Reliable internet connection and appropriate remote work environment
- • Experience with one or more of the following is preferred:
- • QuickBooks Online
- • Bill.com
- • Deel
- • JobDiva or another ATS/CRM system
- • OrangeHRM or another HRIS
- • Microsoft Excel, including formulas, lookups, pivot tables, and data reconciliation
- • Microsoft Outlook and Microsoft 365
- • Payroll or contractor payment processing
Company Overview