Note: The job is a remote job and is open to candidates in USA. BaubleBar Inc. is a company that designs accessories to bring joy and fun to life. They are seeking a proactive and detail-oriented Accounting Clerk to support accounts payable and accounts receivable, ensuring accurate processing of invoices and employee expenses while working closely with the Assistant Controller and Accounting Supervisor.
Responsibilities
- Enter, code and post vendor bills in NetSuite, ensuring accurate GL, department/class/location tagging
- Process invoices and payment requests through NetSuite and AP automation tools such as BILL and/or Tipalti
- Match invoices to purchase orders and receipts and resolve discrepancies
- Monitor invoice approval workflows in BILL or Tipalti and follow up with approvers to ensure timely processing
- Assist with vendor onboarding and maintenance, including payment details, tax documentation, and vendor records in AP platforms
- Assist with departmental and vendor inquiries
- Assist in posting daily customer receipts for wholesale customers into NetSuite and apply cash to open invoices
- Assist with wholesale customer onboarding
- Prepare customer statements and assist with basic collection follow-up as directed by the Asst. Controller
- Review employee expense reports and corporate card transactions in Ramp for receipts, business purpose, accurate coding, and compliance with the company T&E policy
- Monitor missing receipts, policy exceptions, submission issues in Ramp, and follow-up with employees and managers as needed
- Support expense approval follow-up, posting and reconciliation of employee reimbursements and corporate card accounts to NetSuite
- Assist with routine journal entries and account reconciliations related to AP, AR, and T&E
- Help prepare schedules and documentation for month-end close and audits
- Perform other finance and administrative tasks as needed in a lean, hands-on accounting team
Skills
- 2-3+ years of experience in AP/AR or general accounting, ideally in e-commerce, retail, or a product-based business
- Experience with NetSuite ERP and comfort working in an ERP-driven environment
- Solid Excel skills and familiarity with cloud-based tools (BILL or similar AP workflow tools, Google Workspace, Ramp, or similar T&E tools)
- Strong attention to detail, accuracy in data entry, and ability to manage high transaction volume while meeting deadlines
- Clear communication skills and a professional, service-oriented approach with vendors, customers, and internal teams
- Position will be remote (residing anywhere in the United States and authorized to work in the U.S.) Standard working hours to coincide with 9:00am-6:00pm EST
Benefits
- Full-time benefits include PTO accrual
- 10 paid Company Holidays
- Company paid Life Insurance & more!
- Company laptop
- Free monthly product allowance
- Employee discounts
- Regular interaction with operations, purchasing, logistics and sales, giving you a broad view of how Finance supports growth
Company Overview