Note: The job is a remote job and is open to candidates in USA. The hiring client is a commercial HVAC service provider serving Central Florida. The Accounting Administrator will manage day-to-day accounting, support payroll and employee administration, and help improve financial processes and systems in partnership with company leadership.
Responsibilities
- Own day-to-day bookkeeping and accounting activities, including accounts payable, vendor payments, expense coding, and bank and credit-card reconciliations
- Maintain accurate financial records and oversee the flow of operational and job-related information between ServiceTitan and Sage Intacct, investigating discrepancies and resolving issues as they arise
- Support monthly financial close, year-end bookkeeping, and financial reporting to provide company leadership with reliable insight into business performance
- Coordinate payroll processing and verify the accuracy of employee pay and related records
- Assist with employee onboarding and offboarding, background-check coordination, personnel documentation, and confidential employee records
- Help coordinate company vehicle maintenance, repairs, registrations, insurance documentation, and related expenses
- Partner with leadership and operational team members to identify opportunities to streamline workflows, improve reporting, and reduce unnecessary manual processes
- Provide practical administrative support as needed in a lean, collaborative business environment
Skills
- You bring a minimum of 5 years of relevant accounting or bookkeeping experience, with the ability to independently manage core accounting responsibilities
- You have a strong foundation in accounts payable, reconciliations, general ledger maintenance, and month-end close
- You are organized, detail-oriented, and comfortable taking ownership of tasks from start to finish
- You are technologically comfortable and willing to learn new systems
- You can investigate discrepancies, solve problems independently, and recognize opportunities to make processes more efficient
- You communicate well with different personalities and are comfortable working with both office-based colleagues and field employees
- You are adaptable and willing to balance accounting with payroll, employee administration, fleet coordination, and other business needs
- You exercise sound judgment and discretion when handling sensitive financial and employee information
- Industry experience can be helpful, but strong accounting fundamentals and the ability to learn the business are most important
- Experience with Sage Intacct, ServiceTitan, or similar platforms is helpful but not required
- Associate degree or coursework in Accounting, Finance, or Business Administration preferred; equivalent hands-on experience and professional bookkeeping certifications accepted
Benefits
- Remote-to-hybrid work structure during initial office setup
- Standard Monday through Friday business schedule
- Comprehensive health coverage
- Retirement benefits
- Unlimited PTO structure
- Strong long-term career growth potential as the platform expands
Company Overview