Note: The job is a remote job and is open to candidates in USA. Level Workforce is an innovative consulting and workforce solutions agency dedicated to empowering businesses in the construction, real estate, and finance industries. They are seeking a detail-oriented Accounting Administrator to support the daily operations of the accounting team, maintain accurate financial records, process transactions, and assist with monthly close activities.
Responsibilities
- Process accounts payable, including invoice review, coding, and entry for vendors and subcontractors
- Support accounts receivable, including invoicing, payment tracking, and maintaining customer records
- Assist with daily transaction processing to ensure accurate and timely financial data
- Support general ledger maintenance through account reconciliations and preparation of supporting schedules
- Perform bank and credit card reconciliations, identifying and resolving discrepancies
- Assist with journal entries and accruals as part of the monthly close process
- Assist with job cost tracking, ensuring expenses are properly recorded and allocated to projects
- Support Work in Progress (WIP) and construction reporting by preparing schedules and validating data
- Maintain organized, audit-ready documentation for all accounting activities
- Support monthly close activities under the direction of the Accounting Manager and Staff Accountant
- Ensure compliance with company policies, internal controls, and confidentiality standards
- Assist with internal reporting requests and ad hoc accounting projects
Skills
- Bachelor's degree in Accounting, Finance, or related field preferred
- 2–4 years of accounting or bookkeeping experience, preferably in construction or project-based environments
- Experience supporting accounts payable, accounts receivable, and reconciliations
- Working knowledge of GAAP fundamentals
- Proficiency in accounting systems (Sage 100 preferred or similar ERP systems) and QB Online
- 2+ years of QuickBooks Online (QBO) experience
- Strong Microsoft Excel skills
- High attention to detail with strong organizational and time management abilities
- Self-directed and resourceful, with a proven ability to deliver results in the face of any challenge
- Ability to work both independently and collaboratively within a team environment
- Construction or job-cost accounting experience
- Exposure to WIP reporting or project-based financial tracking
- Experience supporting multiple projects, entities, or clients simultaneously
- Prior experience working closely with senior accounting leadership
Benefits
- Flexible, remote contract structure
- Opportunity to support growing construction and professional service brands
- Direct collaboration with experienced business leaders
- Ability to expand responsibilities over time based on performance
Company Overview