Note: The job is a remote job and is open to candidates in USA. PartsBase Inc. is an online aviation marketplace and community operating in a fully remote environment. The company is seeking an experienced Accountant to own general ledger, reconciliations, accounts receivable, billing, payroll and commission support, month-end close, financial reporting, and process improvement activities.
Responsibilities
- Prepare and post journal entries, including accruals, prepaids, and reclassifications, ensuring accuracy and compliance with GAAP
- Own assigned general ledger accounts, performing monthly reconciliations and resolving variances
- Support month-end and year-end close processes, including preparation of supporting schedules and close checklists
- Assist in preparing financial statements and management reporting packages
- Analyze account balances and trends, identifying and investigating unusual variances
- Oversee AR payment processing and cash application across multiple channels, including checks, wires, ACH, Stripe, and CRM-based payments
- Manage invoice cycles, ensuring accuracy and compliance with contract terms, credit policies, and revenue recognition standards
- Review and approve credit memos, billing adjustments, and invoice corrections
- Monitor AR aging, drive collections efforts, and escalate high-risk accounts as needed
- Serve as an escalation point for complex billing inquiries and customer disputes
- Support processing of bi-weekly or semi-monthly payroll, ensuring accurate and timely payment to employees
- Assist with calculating and processing sales commissions in accordance with plan documents and approvals
- Reconcile payroll and commission expense accounts to the general ledger each pay period and month-end
- Respond to employee inquiries regarding payroll, deductions, and commission payments
- Support payroll tax filings, garnishments, and benefits deductions in coordination with HR and payroll providers
- Maintain accurate, well-organized payroll and commission records in compliance with company policy and applicable regulations
- Partner with HR and Sales Operations to ensure accurate commission plan administration and payroll data integrity
- Perform daily cash and bank reconciliations, ensuring timely identification and resolution of discrepancies
- Reconcile AR and payment subledgers (Stripe, CRM) to the general ledger on a monthly basis
- Prepare AR aging analysis and related reporting for management review
- Support internal and external audits by preparing schedules, documentation, and account detail
- Maintain accurate, audit-ready supporting documentation for all journal entries and reconciliations
- Identify and implement process improvements to increase efficiency and accuracy across accounting operations
- Partner with Sales, Customer Success, HR, and other departments to resolve billing, payroll, and commission-related issues
- Support the Digital Office initiative by transitioning physical documentation and processes into digital systems
- Provide guidance and support to accounting support staff as needed
- Provide backup coverage for other accounting team members during peak periods or absences
Skills
- • 4–7 years of progressive accounting experience, including exposure to general ledger accounting, reconciliations, and month-end close
- • Solid working knowledge of GAAP and the full accounting cycle
- • Proven experience managing accounts receivable, invoicing, and payment processing functions
- • Experience supporting payroll processing and/or sales commission calculations is strongly preferred
- • Demonstrated ability to prepare and analyze journal entries, account reconciliations, and financial reports
- • Experience supporting audits and preparing audit-ready documentation
- • Advanced Microsoft Excel skills (VLOOKUP/XLOOKUP, pivot tables, formulas, data analysis)
- • Experience with ERP/accounting software such as QuickBooks, Sage, NetSuite, or comparable systems
- • Experience with payroll platforms (ADP, Paylocity, or similar) is a plus
- • Experience with CRM platforms (Salesforce or similar) and payment processing platforms (Stripe, PayPal, or merchant services portals)
- • Comfortable learning new systems and adapting to evolving technology
- • Ability to build reports and extract data to support analysis and decision-making
- • Excellent written and verbal communication skills, with the ability to interact professionally with customers, employees, vendors, and stakeholders at all levels
- • Strong track record of handling sensitive financial and payroll conversations with discretion, tact, and professionalism
- • Clear, polished business communication with strong attention to detail
- • Exceptional attention to detail and a commitment to accuracy
- • Highly organized, with strong time-management skills and the ability to prioritize competing deadlines
- • Self-starter capable of working independently while knowing when to escalate
- • Reliable, dependable, and accountable to commitments
- • Collaborative team player who contributes to a positive, supportive environment
- • Adaptable and resilient in a fast-paced, evolving environment
- • Sound judgment and discretion when handling confidential financial and payroll information
- • Solution-oriented mindset with a commitment to continuous learning
- • Bachelor's degree in Accounting, Finance, or a related field required
- • Additional certifications in accounting, payroll, or credit management are a plus
- • CPA or active CPA candidacy a plus, but not required
Benefits
- Fully remote environment
- Opportunity to grow your accounting career within a fast-growing, global marketplace company
- Collaborative, supportive team culture with cross-functional exposure
- Competitive compensation and benefits package
Company Overview