Job Description:
• Collaborate with internal teams and external partners at project kickoff to ensure specifications align with budget, design vision, and scope.
• Identify project priorities and coordinate responsibilities with cross-functional team members.
• Review and audit all specifications and floorplans; coordinate with designers and architects to resolve discrepancies or clarifications.
• Maintain regular communication with clients and internal teams to provide updates and project status reports.
• Coordinate with vendor representatives to confirm pricing and lead times not available on the Source platform.
• Maintain up-to-date vendor pricing on the Source platform for all uploaded brands.
• Generate specification sheets through the Source platform for designer and client review and approval.
• Issue purchase orders, manage invoice reviews, and collaborate with the Accounting team to ensure timely vendor payments.
• Process and document change orders as needed.
• Monitor project budgets closely and communicate any changes or adjustments proactively.
• Partner with the Logistics teams to define warehousing needs for each project.
• Establish and maintain project timelines, including tracking and updating estimated delivery dates.
• Track orders consistently throughout the project lifecycle to ensure transparency and schedule accuracy.
• Coordinate with the Installation Manager to plan onsite installation schedules and requirements.
• Support the Installation Manager with punch list follow-ups and resolution post-installation.
• Facilitate timely approvals on samples and finish submittals as required.
• Oversee preparation of closeout documentation throughout the project and ensure finalization within 30 days of installation completion.
Requirements:
• 5+ years of experience in hospitality procurement or related project purchasing roles
• Proficiency in Google Workspace and Microsoft Office Suite
• Experience with procurement software platforms strongly preferred
• Strong written and verbal communication skills
• Demonstrated ability to manage multiple priorities in a fast-paced environment
• Exceptional attention to detail and organizational skills
• Proven track record of independently managing large, complex projects from start to finish
• Ability to collaborate effectively with both internal teams and external partners
• Strong interpersonal skills with a proactive, solution-oriented approach to problem solving
• Familiarity with commercial interior products and the ability to read and interpret architectural floor plans and specifications
• Comfortable working under pressure and meeting strict deadlines consistently.
• Associate’s or Bachelor’s degree in project management, business, or a related field preferred
Benefits:
• Market-leading salary
• Equity
• Performance bonuses
• Comprehensive benefits including employer-paid health insurance
• Professional development support
• Flexible PTO