USF Advancement connects the university with donors who want to make a
difference by providing philanthropic support to promote student success,
research, academic excellence and other strategic priorities. With an endowment
that now exceeds $700 million in value, our dedicated team of approximately 200
professionals, including 60 fundraisers, encompasses alumni, development and
foundation operations. The team is responsible for raising more than $150
million annually and has broken records year after year with more than $184
million raised in fiscal year 2025.
The Prospect Management Analyst supports the advancement division's fundraising
efforts through data analysis, portfolio monitoring, reporting, prospect
assignment management, and process administration. Reporting to the Senior
Prospect Management Strategist, this position plays a key role in providing
actionable insights that strengthen portfolio health, improve pipeline
management, and support data-informed fundraising strategies across the
organization.
The Analyst is responsible for monitoring prospects, portfolios, and proposal
activity; developing reports and dashboards; identifying trends and
opportunities; supporting prospect assignment processes; and ensuring the
integrity of prospect management data. This position collaborates with Prospect
Management, Prospect Research, Advancement Services, and Development staff to
enhance fundraising effectiveness through analytical support, operational
excellence, and continuous process improvement.
Employees of USF Advancement live out the values of responsibility, innovation,
service, and excellence in each of its highly collaborative departments. We use
trusted data and ethical AI to enhance decision-making, strengthen engagement,
and enable our teams to focus on what matters most: relationships and impact.
The University of South Florida is a top-ranked research university serving
approximately 50,000 students from across the globe at campuses in Tampa, St.
Petersburg and USF Health. In 2025, U.S. News & World Report recognized USF with
its highest overall ranking in university history, as a top 50 public university
for the seventh consecutive year and as one of the top 15 best values among all
public universities in the nation. U.S. News also ranks the USF Health Morsani
College of Medicine in the highest tier, placing it as one of the top 16 medical
schools in the nation and inside the top 10 among public universities. USF is a
member of the Association of American Universities (AAU), a group that includes
only the top 3% of universities in the U.S. With an all-time high of $750
million in research funding in 2025 and as a top 20 public university for
producing U.S. patents, USF uses innovation to transform lives and shape a
better future. The university generates an annual economic impact of nearly $10
billion for the state of Florida. USF’s Division I athletics teams compete in
the American Conference. Learn more at www.usf.edu
[https://www.usf.edu/index.aspx].
RESPONSIBILITIES
Prospect Management Analytics and Reporting
· Develops, maintains, and distributes routine and ad hoc reports related to
prospect portfolios, fundraising activities, proposal performance, donor
engagement, and assignment management.
· Analyzes fundraising and prospect management data to identify trends,
opportunities, and areas of concern.
· Creates dashboards, visualizations, and analytical tools to support leadership
decision-making and strategic planning.
· Monitors and reports on key Prospect Management metrics, including portfolio
health, assignment utilization, proposal movement, and fundraising activity.
· Provides data-driven recommendations to improve portfolio composition,
fundraising effectiveness, and prospect movement through the donor engagement
cycle.
· Supports the development and maintenance of performance benchmarks and
reporting standards.
Prospect Assignment and Data Management
· Supports the administration and maintenance of prospect assignments across the
development organization.
· Monitors assignments for compliance with Prospect Management policies,
portfolio standards, and assignment expectations.
· Reviews prospect records, proposals, activities, and related data to ensure
accuracy, consistency, and completeness.
· Conducts routine audits of prospect management data and recommends corrective
actions when necessary.
· Maintains documentation related to business processes, portfolio standards,
reporting methodologies, and assignment procedures.
· Assists with data quality initiatives and supports the ongoing integrity of
constituent and fundraising information.
Process Improvement and Operational Support
· Assists in the development and refinement of Prospect Management reports,
workflows, business processes, and analytical tools.
· Identifies opportunities to improve efficiency, reporting capabilities, data
quality, and user adoption of Prospect Management practices.
· Collaborates with Advancement Services, Research, Development, and Information
Technology teams on data and reporting initiatives.
· Supports special projects related to fundraising analytics, campaign planning,
prospect identification, and strategic portfolio management.
· Provides analytical support for divisional initiatives and leadership
requests.
Prospect Management Program Support
· Supports the implementation and administration of Prospect Management
policies, procedures, and best practices.
· Assists with training materials, documentation, and communication efforts
related to Prospect Management processes and reporting.
· Maintains knowledge of fundraising trends, prospect development methodologies,
advancement analytics, and industry best practices.
· Upholds the highest standards of confidentiality, professionalism, and ethical
conduct in accordance with University policies and applicable professional
standards.
· Performs other duties as assigned.
Travel
This is a fully remote position with scheduled travel to the Tampa campus
required. Required travel includes approximately five Division-wide events per
year, with each trip typically lasting two to three days. During the first year
of employment, the position also requires attendance at new hire orientation on
the Tampa campus, which is a one-time, week-long requirement of approximately
five days. Travel expenses are covered by the USF Foundation.
QUALIFICATIONS
This position requires a Bachelor’s degree with 2 years of experience directly
related to the duties and responsibilities specified. Work experience may be
substituted for the degree requirement on a year for year basis. Experience
working in higher education, nonprofit fundraising, Advancement Services,
prospect development, prospect management, or prospect research is preferred.
• Senate Bill 1310- The Florida Senate
(https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting
all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education
Requirements
• A public employer may include a postsecondary degree as a baseline
requirement only as an alternative to the number of years of direct experience
required, not to exceed:
(a) Two years of direct experience for an associate degree;
(b) Four years of direct experience for a bachelor’s degree;
(c) Six years of direct experience for a master’s degree;
(d) Seven years of direct experience for a professional degree; or
(e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure,
certification, or registration required for the position of employment as
established by the public employer and indicated in the advertised description
of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from
SB 1310.
Working at USF
With approximately 16,000 employees, the University of South Florida is one of
the largest employers in the Tampa Bay area. We are dedicated to cultivating a
talented, engaged and driven workforce that strives to be bold. Employees excel
in USF‘s rich academic environment, which fosters their development and
advancement. In 2025, Forbes recognized USF as one of Florida’s best large
employers, ranked No. 1 among the state’s 12 public universities. Our
first-class benefits package includes medical, dental and life insurance plans,
retirement plan options, employee and dependent tuition programs, generous
leave, and hundreds of employee perks and discounts.
About USF
The University of South Florida is a top-ranked research university serving
approximately 50,000 students from across the globe at campuses in Tampa, St.
Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News &
World Report as a top 50 public university and the best value in Florida. U.S.
News also ranks the USF Health Morsani College of Medicine as the No. 1 medical
school in Florida and in the highest tier nationwide. USF is a member of the
Association of American Universities (AAU), a group that includes only the top
3% of universities in the U.S. With an all-time high of $738 million in research
funding in 2024 and as a top 20 public university for producing U.S. patents,
USF uses innovation to transform lives and shape a better future. The university
generates an annual economic impact of more than $6 billion. USF’s Division I
athletics teams compete in the American Athletic Conference. Learn more at
www.usf.edu.
Compliance and Federal Notices
This position may be subject to a Level 1 or Level 2 criminal background check.
Applicants have rights under Federal Employment Laws:
The University of South Florida is an equal opportunity employer that does not
discriminate against any employee or applicant for employment based on any
characteristic protected by law. The University maintains programs for
protected veterans and individuals with disabilities in accordance with all
applicable federal and state laws.
Family and Medical Leave Act (FMLA)
[https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlaen.pdf]
Applicants for USF employment are entitled to request reasonable
accommodation(s) in the application process. A request is to be made at least
five (5) working days prior to the time the accommodation(s) is needed. Visit
the Central Human Resources ADA Accommodations
[https://www.usf.edu/hr/employment-resources/important-resources/ada-accommodations.aspx] webpage
for more information on requesting an accommodation during the
application/interview process.
Equal Employment Opportunity
The University of South Florida is an equal opportunity employer that does not
discriminate against any employee or applicant for employment based on any
characteristic protected by law. The University maintains affirmative action
programs for protected veterans and individuals with disabilities in accordance
with all applicable federal and state laws. This job description does not
constitute an employment contract.