We are looking for a talented Project Assistant III to join our remote team,
supporting project coordination and sales operations for our Distribution
Business.
In this role, you will make an impact in the following ways:
Support project managers and sales teams by coordinating project activities,
maintaining documentation, and tracking key deliverables.
Manage project records, dashboards, reports, and databases to ensure data
accuracy and timely communication of project status.
Assist with preparing and processing customer submittals, drawings, purchase
details, and other project-related documentation.
Help identify, track, and resolve project issues while maintaining effective
communication with stakeholders.
Support project planning activities, including timelines, schedules, budget
tracking, and administrative tasks.
Collaborate closely with outside sales teams to ensure project information is
complete, organized, and accurately maintained.
Facilitate documentation of project learnings, best practices, and process
improvements.
Maintain project notes, records, and communication updates to support
successful project execution.
Demonstrate strong attention to detail while managing multiple priorities in
a fast-paced environment.
Work independently with minimal supervision while maintaining a high level of
organization and accountability.
Key Responsibilities
Provides administrative and project coordination support to project managers
and sales teams.
Assists with maintaining project plans, schedules, dashboards, reports, and
status updates.
Tracks project tasks, deliverables, risks, and action items while ensuring
follow-through and accountability.
Supports budget tracking, research activities, and project-related reporting.
Maintains project files, databases, documentation, and records with a high
degree of accuracy.
Processes daily submittals, drawings, purchase details, and supporting
documentation.
Collaborates with internal stakeholders and outside sales teams to support
business objectives.
Monitors project activities and communicates updates regarding project
progress and milestones.
Supports continuous improvement initiatives and the sharing of lessons
learned across teams.
Assists with coordinating project logistics and administrative activities as
required.
RESPONSIBILITIES
Competencies:
Communicates effectively - Developing and delivering multi-mode
communications that convey a clear understanding of the unique needs of
different audiences.
Customer focus - Building strong customer relationships and delivering
customer-centric solutions.
Manages complexity - Making sense of complex, high quantity, and sometimes
contradictory information to effectively solve problems.
Manages conflict - Handling conflict situations effectively, with a minimum
of noise.
Plans and aligns - Planning and prioritizing work to meet commitments aligned
with organizational goals.
Resourcefulness - Securing and deploying resources effectively and
efficiently.
Project Issue and Risk Management - Manages the process to identify, assess
and prioritize issues and risks using recommended tools and disciplines.
Drives actions to minimize, monitor and control risks and issues and to
maximize the most positive outcomes possible.
Project Management - Establishes and maintains the balance of scope, schedule
and resources for a temporary effort (a “project”). Ensures results/impact
from temporary effort are fully realized as possible.
Project Resource Management - Develops resource (expense and headcount) plans
using recommended project management tools and processes to manage resources
effectively.
Project Schedule Management - Manages the planned schedule using the
recommended schedule management tools and processes to drive completion
within the agreed timeline.
Project Scope Management - Manages a list of project deliverables (scope)
using the recommended project management tools and processes to ensure that
the project includes all the work required and only the work required to
complete the project successfully.
Adapts to target audience - Explains complex topics (significant technical
data, subject matter expertise, etc.) in such a way that the target audience
(e.g. sales professionals, customers, training vendors, etc.) can understand,
retain, and use the information
Integrates Customer Perspective - Incorporates an understanding of the
customers' perspective on our products and sales efforts to develop sales
content that improves our ability to meet their needs and increase revenue.
Values differences - Recognizing the value that different perspectives and
cultures bring to an organization.
Education, Licenses, Certifications:
High school diploma or certificate of completion of secondary education or
equivalent experience to the extent such experience meets applicable
regulations.
College or equivalent degree preferred.
This position may require licensing for compliance with export controls or
sanctions regulations.
Experience:
Requires significant relevant work experience or specialized skills obtained
through training or on-the-job experience.
QUALIFICATIONS
ore Responsibilities
1. Create and Maintain Customer Submittals
Prepare accurate, complete, and professional customer submittal packages by
compiling product specifications, drawings, and supporting documentation
based on project bill of materials and engineering requirements.
2. Coordinate Cross-Functional Project Documentation
Collaborate with Project Managers, Engineering, Sales, and other internal
stakeholders to obtain, validate, and organize project documentation while
ensuring submittals are delivered accurately and on schedule.
3. Manage Multiple Projects and Priorities
Independently manage a high-volume workload by prioritizing competing
deadlines, maintaining organized project records, communicating project
status, and proactively resolving documentation issues to support successful
project execution.
Preferred Qualifications
Highly organized with exceptional attention to detail.
Strong written and verbal communication skills.
Ability to work independently and effectively manage multiple priorities in a
fast-paced environment.
Proficient in Adobe Acrobat Pro (required).
Experience with Salesforce (preferred).
Technical knowledge of power generation products (preferred).
Cummins is an equal opportunity employer. Our policy is to provide equal
employment opportunities to all qualified persons without regard to race, sex,
color, disability, national origin, age, religion, union affiliation, sexual
orientation, veteran status, citizenship, gender identity, or other status
protected by law.