Program Manager - Finance

About CWS

Imagine waking up every morning with the chance to change someone's life. Imagine knowing your efforts will benefit both your career and our neighbors around the world. At CWS, our team knows they are making a difference every day. Whether you're in our U.S.-based offices supporting refugees, asylees or unaccompanied children ... implementing hygiene initiatives in Cambodia or rebuilding projects in Central America ... or even connecting remotely from your home on fundraising campaigns, grant reports, or critical communications - you have the opportunity to work towards a world where everyone has food, a voice and a safe place to call home.

Overview

Church World Service (CWS) is a not-for-profit, faith-based organization transforming communities around the globe through just and sustainable solutions to hunger, poverty, displacement and disaster. CWS does not discriminate based on race, color, religion, sex, national origin, gender identity, genetic information, age, disability, or veteran status in employment or in the provision of services.

Purpose

The Program Manager - Finance is responsible for oversight of the financial operations of the Matching Grant (MG), Preferred Communities (PC) and Program for Initial Resettlement programs. In close collaboration with the CWS Corporate Finance Office, this position is responsible for developing, managing, and maintaining accounting and finance principles, practices, and procedures to ensure accurate and timely financial information is captured. This position will provide regular analysis of program budgets to the Resettlement and Integration Department Directors.

This position is funded by a grant with a program period ending September 2027.

Responsibilities

Essential Duties:

• Support the Directors in developing and monitoring budgets for the programs.
• Collaborate with the CWS Finance Office on all financial matters affecting the operations of programs.
• Ensures CWS financial policies, protocols and standards are followed.
• Ensures compliance with uniform guidance.
• Coordinating closely with CWS Finance and Projections Departments, create and manage regular reports, forecasts, and financial planning, and make recommendations to the program directors on budget and spending.
• Maintain excellent financial records. Establish and maintain a system to track program revenue and expenses for CWS programs and for subgrantees.
• Liaise regularly (monthly and quarterly) with program implementing sites, CWS Program Finance and CWS Program HQ to ensure regular submission of required financial reporting, troubleshoot as needed with implementing sites as needed
• Monitor monthly national and program site expenses to ensure that CWS programs are operating within their set budgets.
• Advise Directors on funding available to determine staff allocations and ensure relevant program salary allocations are accurate in HQ Finance records.
  • In coordination with CWS Finance and Compliance Departments, draft guidance and template(s) for match backup documentation and tracking and providing TA on use.
  • Create monthly spending reports for delivery to network for review/TA in coordination with Program Finance
  • Creates new budget and relevant financial templates as needed
  • Provide training to CWS HQ staff on programs site budget review
  • Reviews and analyzes the actual vs budget report on a monthly, quarterly, and annual basis for all active projects.
  • Prepare and conduct financial portion of site visits and monitoring and evaluation (M&E) of subgrantees.
  • Assist in preparation for audits by federal funders.
  • Develop and maintain sound accounting procedures and practices.

Qualifications

Education & Certifications:

• Bachelor’s degree in finance or equivalent experience in lieu of degree.

Experience:

• Minimum of 6 years of previous work experience in non-profit accounting/finance with a strong working knowledge of nonprofit accounting/finance.
• Familiarity with OMB Uniform Guidance

Skills:

• Strong management and organizational skills required, including familiarity with financial management systems.
• Detail oriented. Strong analytical computer skills.
• Familiarity with government and private funding and contractual requirements preferred.
• Ability to work in a multi-cultural environment required.

Special Requirements

• Remote, with proximity to airport is required.
• Must have access to reliable internet
• Must be willing to travel to locations in national network to provide on-site support on occasion and meeting with CWS Finance
• Ability to lift 50lbs. of weight, work in particular conditions, etc. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
• Standard Work hours, 37.5 hours/week, with core business hours of 10AM-4PM EST, with occasional evening and weekend as assigned

Benefits

CWS offers a competitive benefits package that includes: - 403 (b) Retirement Plan - Medical, Dental and Vision Insurance - Generous Paid Time Off (18 Paid Days Off; 24 Days after 2 Years) - 14 Official Holidays - Sick Time Off (12 Accrued monthly) - Life Insurance and AD&D - Long Term and Short-Term Disability - Employee Assistance Program (EAP) - Health Savings Account - Flexible Spending Accounts - Commuter Benefits

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