Recruitment Onboarding / Preboarding Coordinator
Position Summary
Beacon is seeking a highly organized and process-driven
Recruitment Onboarding / Preboarding Coordinator
to manage the full new hire preboarding experience from offer acceptance through start date. This role is responsible for ensuring every new hire receives clear communication, timely support, and a smooth, compliant transition into Beacon.
The ideal candidate has experience building onboarding processes, managing background check workflows, identifying process gaps, and improving efficiency across recruitment and HR operations.
Key Responsibilities
• Manage the full pre-boarding process for new hires, including documentation, background checks, employment requirements, system updates, and start-date readiness.
• Call each new hire to welcome them to Beacon, explain the onboarding process, answer questions, and guide them through required steps.
• Serve as the primary point of contact for new hires during the preboarding period.
• Coordinate and track background checks, employment verifications, references, licensing or credentialing items, and other pre-employment requirements.
• Maintain awareness of background check compliance, including authorization, confidentiality, documentation, and adverse action processes.
• Partner with Recruitment, HR, Operations, Compliance, Payroll, IT, and Hiring Managers to ensure new hires are ready to begin successfully.
• Build, document, and improve onboarding workflows, checklists, templates, and standard operating procedures.
• Identify gaps, delays, and inefficiencies in the process and recommend practical improvements.
• Maintain accurate new hire information across Beacon’s systems and tracking tools.
• Escalate issues that may impact a new hire’s start date and help drive timely resolution.
Qualifications
• 2+ years of experience in recruitment coordination, onboarding, HR operations, talent acquisition support, or a similar role.
• Experience managing onboarding or preboarding processes from offer acceptance through start date.
• Working knowledge of background check processes and related compliance requirements.
• Strong communication skills, including comfort calling and supporting new hires directly.
• Strong attention to detail, organization, and follow-through.
• Ability to manage multiple new hires, deadlines, and priorities at once.
• Experience building or improving workflows, checklists, templates, or process documentation.
• Comfortable working in systems such as an ATS, HRIS, background check platform, or onboarding software.
Preferred Experience
• Experience in a high-volume or compliance-heavy hiring environment.
• Familiarity with I-9, E-Verify, licensing, credentialing, or employment eligibility processes.
• Experience creating onboarding reports, dashboards, or tracking tools.
Success in This Role
Success in this role means new hires feel welcomed, informed, and prepared to start at Beacon. Background checks and pre-employment requirements are completed accurately and on time, internal teams have visibility into new hire readiness, and onboarding processes continue to become more efficient, consistent, and compliant.