Summary/Objective
The Oncology Data Specialist is responsible for accurately reporting detailed
information from the electronic medical record into the registry software
system. Will ensure compliance with State, national and client specific data
reporting. Performance of Case finding, follow-up, cancer conferences/tumor
board, and reporting may be other job duties.
Essential Job Functions
Perform daily abstraction of cancer cases into the cancer registry database.
Responsible for running and resolving EDIT’s prior to submission of cases to
the State Central Registry and NCDB.
Utilize CoC and State Cancer Registry data standards and coding instructions
to determine all reportable cases.
Abstract cases completely, whenever possible. In cases where complete
treatment data is not available, request this information from the managing
physician.
Abstract cases within six months from first date of first contact.
Maintain a log to document the abstraction of all records as well as
non-reportable cases
Submit cases to the State Central Registry, if requested.
Process case finding, follow-up and other registry duties.
Maintain the suspense system, if required.
Enter follow up and/or update information on patients who have been
re-admitted to the hospital following the completion of an abstract.
Perform duties in compliance with Company’s policies and procedures,
including but not limited to those related to HIPAA and compliance.
Maintains a knowledge base of ICD-O, AJCC Cancer Staging
Manual, Hematopoietic and Lymphoid Database and Manual, SEER Coding and
Staging Manual, Collaborative Staging, SEER Multiple Primaries and
Histology’s, SEER Rx Database and Facility Oncology Data Standards
Key Success Indicators/Attributes
Knowledge of cancer and its management, medical terminology, anatomy and
physiology, biostatistics and epidemiology, cancer data abstracting, database
record management, cancer program management, and cancer registry
procedures.
Ability to prioritize and multi-task in a fast-paced, changing environment.
Demonstrate ability to self-motivate, set goals, and meet deadlines.
Maintain courteous and professional working relationships with employees at
all levels of the organization.
Demonstrate excellent analytical, critical thinking
and problem-solving skills.
Attention to detail, time management and excellent communication in written
and spoken word.
Adherence with both client and Omega specific quality and productivity
standards, and detail specific data abstraction.
Skill in operating a personal computer and utilizing a variety of software
applications.
Knowledge of Joint Commission, abstracting compliance and HIPAA-HITECH
standards affecting medical records and the impact on reimbursement and
accreditation.
Supervisory Responsibility
No
Work Environment
This job operates in a remote home office environment. This role routinely uses
standard office equipment such as computers and phones.
Physical Demands
The physical demands described here are representative of those that must be met
by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is occasionally required
to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or
controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch
or crawl; and talk or hear. The employee must occasionally lift or move up to 25
pounds. Specific vision abilities required by the job include close vision,
distance vision, peripheral vision, depth perception and the ability to adjust
focus.
Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work are generally
Monday through Friday, 8:00 a.m. to 5 p.m. This position occasionally requires
long hours and weekend work.
Travel
Travel may be required dependent on the client’s needs.
Required Education and Experience
A minimum of three years of oncology data abstracting experience and have
abstracted within the past year.
Preferred Education and Experience
N/A
Additional Eligibility Qualifications
Oncology Data Specialist-Certified (ODS-C), required
Registered Health Information Administrator (RHIA) Registered Health
Information Technologist (RHIT), preferred
Other Duties
Please note this job description is not designed to cover or contain a
comprehensive listing of activities, duties or responsibilities that are
required of the employee for this job. Duties, responsibilities and activities
may change at any time with or without notice. Employee may perform other duties
as assigned.
RESPONSIBILITIES
Abstract and case find with a 90% quality score
Meet productivity targets of 1 abstract in 1 hour and 30 minutes
Utilize Epic, KACI/CNext systems
Ensure accurate and timely data entry
Collaborate with healthcare professionals and other team members
Maintain confidentiality of patient information
Stay up-to-date with industry regulations and best practices
Provide support and training to less experienced team members
Assist with data analysis and reporting as needed
QUALIFICATIONS
2 years of experience with ODS credentials
3 years of most current abstracting/case finding experience
Strong attention to detail and accuracy
Excellent communication and interpersonal skills
Ability to work independently and as part of a team
Proficiency in Epic, KACI/CNext, or similar systems
Knowledge of oncology data management and quality assurance
Familiarity with SEER and NCI standards
Willingness to learn and adapt to new technologies
Ability to manage time effectively and meet deadlines
Founded in 2003, Omega Healthcare Management Services® (Omega Healthcare)
empowers healthcare to thrive via intelligent solutions that optimize revenue
cycle operations, administrative workflows, care coordination, and clinical
research on a global scale. The company works with providers, payers, life
science companies, medical device manufacturers, health technology firms,
researchers, and industry partners to amplify teams with robust technology,
specialty expertise, and operational support. Omega Healthcare serves more than
350 healthcare organizations with 35,000 skilled workers in the United States,
India, Colombia, and the Philippines. For more information,
visit www.omegahms.com [http://www.omegahms.com/]
We offer a comprehensive benefits package that may include health, dental, and
vision coverage, voluntary insurance options, a 401(k) plan with employer match,
professional development opportunities, paid time off, and holiday pay. Eligible
employees may also have the opportunity to participate in bonus programs,
commissions, or other variable incentive plans. Benefits and incentive
eligibility may vary based on position, location, and tenure.
AAP/EEO Statement
Omega Healthcare is an Equal Employment Opportunity employer. All qualified
applicants will receive consideration for employment without regard to their
race, color, religion, national origin, gender, age, sexual orientation, gender
identity or expression, marital status, mental or physical disability, protected
veteran status, and genetic information, or any other basis protected by
applicable law. Omega Healthcare also prohibits harassment of applicants or
employees based on any of these protected categories.
Omega Healthcare makes reasonable accommodations when needed for applicants and
candidates with disabilities or religious observances. If reasonable
accommodation is needed to participate in the job application, interview, or any
other part of the hiring process, please contact Human Resources
at employeerelationsus@omegahms.com [employeerelationsus@omegahms.com].