Description
You are the person who keeps things running. As Office Manager at regenold, you are the central point of contact for colleagues, guests, and service partners alike — making sure our office environment is welcoming, well‑organised, and ready for whatever the day brings. This is a hands‑on, varied role that combines front office presence with event coordination, procurement, and cross‑departmental administrative support. You will work closely with teams across the organisation and play a visible, valued part in how regenold presents itself — internally and externally. What you will do
Front office & reception
First point of contact for clients, guests and incoming calls Manage the switchboard, the reception area and incoming and outgoing correspondence Responsible for opening and closing the business premises Administrative support
Travel management for client visits, trade fair attendance and remote colleagues Cross‑departmental support: onboarding and offboarding, invoice checking, workshop organisation Prepare and set up meeting rooms ahead of internal and external appointments Create and maintain documentation and internal process records Event coordination
Organise internal company events (social events, employee lunches) Support the planning and coordination of the annual regulanet® conference Office & procurement management
Manage procurement for catering, office supplies and events Organise workspaces, parking and employee accommodation Coordinate with maintenance, facility management and tradespeople What you bring
Completed commercial or administrative training or equivalent qualification A confident, friendly manner with colleagues, guests, and clients Comfortable working in a fast‑moving environment where no two days look the same Structured, independent working style with a clear sense of priorities Fluent German and strong English, both written and spoken Proficient with MS Office; open to learning new tools and systems Flexibility to work rotating shifts: early shifts from 07:45 and late shifts until 18:00 Benefits
Exposure to an international working environment Long‑term perspective with individual development opportunities Flat hierarchies, short decision paths, and family‑friendly working arrangements A bright, modern workplace in one of Germany’s most scenic regions — on the edge of the Black Forest, in the tri‑border area of Germany, France, and Switzerland
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