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About nexawork
nexawork is a forward‑thinking SaaS provider that empowers businesses and healthcare organizations with cutting‑edge automation tools. Our mission is to streamline operations, reduce manual effort, and unlock data‑driven insights for our clients worldwide. With a culture rooted in innovation, collaboration, and respect for work‑life balance, nexawork has become a trusted partner for companies looking to scale efficiently and sustainably.
Why Join nexawork?
As a remote‑first organization, nexawork offers the flexibility to work from anywhere in the U.S. or Canada while maintaining a strong sense of community. Our teams operate across time zones, leveraging digital collaboration tools to stay connected. We value autonomy, continuous learning, and a results‑oriented mindset. If you thrive in a fast‑paced environment where your attention to detail and organizational skills make a tangible impact, nexawork is the place for you.
Role Overview
We are seeking a Mid‑Level Virtual Data Entry & Administrative Support Specialist to join our growing operations team. This role is more than a traditional data entry position; you will serve as the digital glue that keeps our internal processes running smoothly. You will manage large volumes of customer, billing, and project data, perform rigorous data audits, and support cross‑functional teams with documentation, reporting, and light CRM maintenance.
Key Responsibilities
- Input, update, and maintain high‑volume data sets across internal dashboards, spreadsheets, and cloud‑based systems.
- Conduct regular data audits to identify and eliminate duplicates, inconsistencies, and outdated records.
- Cross‑check information from multiple sources to ensure accuracy before submission.
- Create and refine documentation, templates, and simple reports for team leads and stakeholders.
- Manage cloud‑based file systems (e.g., Google Drive, SharePoint) and track key document updates.
- Respond promptly to internal requests for data updates, clarifications, or ad‑hoc analysis.
- Assist with onboarding tasks, internal process checklists, and light CRM maintenance as needed.
Essential Qualifications
- Minimum 4 years of experience in data entry, administrative support, or operations coordination (remote experience preferred).
- Proficiency in Excel or Google Sheets, including formulas, pivot tables, and basic data validation.
- Strong organizational skills with meticulous attention to detail.
- Familiarity with collaboration tools such as Slack, Zoom, Notion, and Trello.
- Ability to work independently, maintain focus, and meet recurring weekly deadlines.
- Excellent written communication skills for summarizing data updates and status checks.
- Own laptop/desktop with stable internet and a quiet work environment.
Preferred Qualifications
- Experience with database software or CRMs such as Salesforce, HubSpot, or Airtable.
- Knowledge of data privacy regulations (HIPAA, PIPEDA) and handling sensitive personal data.
- Bilingual proficiency (French‑English) valued for Canadian applicants.
- Prior remote team collaboration across multiple time zones.
Skills & Competencies
- Data Integrity & Quality Assurance
- Process Optimization & Documentation
- Time Management & Prioritization
- Problem‑Solving & Analytical Thinking
- Adaptability & Continuous Learning
- Effective Cross‑Functional Communication
Career Growth & Learning Opportunities
nexawork is committed to your professional development. As a mid‑level specialist, you will have clear pathways to advance into roles such as Quality Assurance Analyst, Data Analyst Assistant, or Team Lead. We provide paid online training modules, mentorship programs, and access to industry conferences. Your performance will be recognized through quarterly bonus opportunities and the potential for contract‑to‑hire after 90 days.
Work Environment & Culture
Remote‑First, Flexible Hours – Work from anywhere in the U.S. or Canada with core overlap hours to collaborate with the team. No Micromanagement – We trust you to deliver results and manage your own schedule. Minimal Meetings – Focus on high‑impact work with concise check‑ins. Inclusive & Supportive Culture – Diverse teams, open communication, and a commitment to work‑life balance. Tech Reimbursement – Receive a stipend for your home office setup after 30 days. Paid Training & Development – Continuous learning is part of our core values.
Compensation & Benefits
Competitive Pay – $22–$28 per hour (USD), with CAD equivalent for Canadian hires. Performance Bonuses – Quarterly bonuses based on key metrics and project success. Contract‑to‑Hire Pathway – Potential for full‑time employment after 90 days of outstanding performance. Paid Online Training – Access to industry‑leading courses and certifications. Tech Reimbursement – Up to $500 for home office equipment after 30 days. Health & Wellness Resources – Virtual wellness programs and mental health support. Flexible Scheduling – Core overlap hours with the team, but flexible daytime shifts to suit your lifestyle.
How to Apply
If you are a detail‑oriented, self‑motivated professional with a passion for data integrity and remote collaboration, we encourage you to apply. Submit your resume and a brief cover letter outlining your relevant experience and why you’re excited about this role at nexawork. Applications will be reviewed on a rolling basis, so secure your spot early.
Closing Statement
nexawork is looking for a dedicated Virtual Data Entry & Administrative Support Specialist who can elevate our internal operations and contribute to our mission of delivering seamless automation solutions. This is a unique opportunity to work remotely, grow your career, and be part of a company that values precision, autonomy, and innovation. If you’re ready to bring your expertise to a dynamic team and help us keep our data clean, accurate, and actionable, we can’t wait to hear from you.
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