We are seeking an experienced Litigation Calendaring Clerk to support our litigation team by managing all case-related calendaring, monitoring deadlines, maintaining organized litigation files, and providing litigation support throughout the life of a case. The ideal candidate will have substantial experience with California state court litigation, knowledge of California procedural deadlines, and experience with electronic court filing systems. Federal court experience is highly preferred.
This position serves as a critical quality-control function within the firm and is responsible for ensuring that all hearings, motions, depositions, trials, and related deadlines are accurately tracked and calendared. The Litigation Calendaring Clerk will also perform weekly case audits, prepare reports, draft routine litigation notices and statements, and lead the firm's weekly litigation calendar meetings.
Responsibilities
Calendar all litigation-related events, including:
Hearings
Motions
Depositions
Trials
Case Management Conferences (CMCs)
Mandatory Settlement Conferences
Arbitration proceedings
Discovery deadlines
Expert disclosure deadlines
Court-ordered deadlines
Statutory and procedural deadlines
Calculate and calendar all associated deadlines in accordance with:
California Code of Civil Procedure
California Rules of Court
Local court rules
Court orders and scheduling orders
Federal rules and local federal court rules when applicable
Monitor litigation calendars daily to ensure timely compliance with all deadlines and court requirements.
Coordinate with attorneys and support staff regarding upcoming deadlines and necessary litigation tasks.
Weekly File Audit & Compliance Reporting
Conduct weekly audits of all active litigation files to ensure completeness and accuracy.
Prepare and distribute a weekly litigation status report confirming that:
All newly received records have been properly saved and labeled.
All motions, answers, responsive pleadings, deposition notices, discovery documents, court filings, and other litigation-related documents have been properly saved to the case file.
All received notices and court documents have been reviewed.
All associated hearings, deadlines, and litigation events have been accurately calendared.
Any discrepancies, missing documents, or uncalendared deadlines have been identified and reported.
Serve as the primary quality-control reviewer for litigation file management and calendaring compliance.
Litigation Document Preparation
Draft and prepare routine litigation documents, including:
Case Management Conference (CMC) Statements
Notices of Posting Jury Fees
Deposition Notices
Notices of Hearing
Notices of Continuance
Notices of Ruling
Other litigation notices and procedural documents as assigned
Coordinate with attorneys to ensure timely preparation and service of court-required filings and notices.
E-Filing & Court Filing Support
Provide California state court e-filing support.
Assist with the preparation, submission, service, and confirmation of electronically filed documents.
Monitor filing confirmations, rejection notices, and court communications.
Coordinate correction and resubmission of rejected filings when necessary.
Assist with federal court e-filing through CM/ECF systems when required.
Litigation File Management
Maintain organized and accurate electronic and physical litigation files.
Ensure all incoming and outgoing litigation documents are:
Properly saved
Correctly labeled
Filed in the appropriate case location
Readily accessible to litigation team members
Establish and maintain consistent file organization procedures and naming conventions.
Assist attorneys and staff in locating case-related documents and litigation records.
Qualifications
Federal court litigation and CM/ECF filing experience.
Experience with multiple California counties and local court rules.
Familiarity with litigation management and document management systems.
Experience supporting plaintiff-side litigation practices.
Compensation
$20 hourly
About Estrada Law Group APC
Why Choose Us?
Estrada Law Group is a growing California personal injury and employment law firm representing clients seriously injured individuals and individuals who have been wrongfully terminated, harassed, or discriminated against at work. We operate offices in Los Angeles and Riverside and run an efficient, collaborative operation supported by litigation, pre-litigation, and settlement teams.
We also provide amazing benefits:
Generous bonus structure
Hybrid work availability
Health, vision, dental, and life insurance
401(k) with employer matching
12 paid holidays
PTO
Experience with California state court litigation, procedural deadlines, electronic filing, and federal court CM/ECF; familiarity with multiple California counties and litigation management systems.
Key Responsibilities
- calendaring litigation events
- conducting file audits
- preparing litigation documents
Skills & Tools
CM/ECF
Job Details
- Category: Legal and Compliance
- Seniority: Mid Level
- Commitment: Full Time
- Workplace: Remote — United States
- Salary: USD 41,600 – 41,600 / year
- Languages: English
Benefits
- 401k matching
- Generous paid time off
- Retirement plan
About Estrada Law Group APC
A California personal injury and employment law firm representing seriously injured individuals and those wrongfully terminated, harassed, or discriminated against at work. — Industry: Consulting Services