Description and Requirements
Senior IT Project Manager – Epic / Laboratory Systems
Work Arrangement: Fully Remote
Location: Anywhere in the U.S.; Pacific Time Zone candidates preferred
Schedule: Ideally Monday–Friday, 9:00 AM–5:00 PM PT. Candidates in other time zones may be considered if they can flex their schedule to support Pacific Time business hours.
Education: Associate degree required
Experience: 5+ years of related project management experience
Preferred Certification: PMP
Hi Rachel,
I hope that you are enjoying your assignment at Kaiser Permanente, and that all is going well.
Is there anything I can do to help you? Please feel free to contact me now or at any time during your assignment. I am here to help!
Additional Preferred Experience: Laboratory systems / lab technology
Interview Process: Initial phone screen followed by 1–2 panel interviews
Certifications: No certification required
Position Overview
The Senior IT Project Manager will lead and coordinate complex healthcare IT initiatives involving Epic Systems and cross-functional technical and operational teams. The position will be responsible for driving project schedules, facilitating meetings, tracking action items, coordinating dependencies, and ensuring teams remain aligned with project milestones and deliverables.
The ideal candidate will bring at least five years of project management experience along with direct experience supporting Epic-related projects. Experience with Epic Beaker, particularly Beaker Anatomic Pathology (AP) and/or Beaker Clinical Pathology (CP), is highly preferred. Candidates with experience supporting laboratory system implementations, integrations, upgrades, or optimization initiatives should also receive strong consideration.
While the standard Senior IT Project Manager description references cost-benefit analysis and extensive financial management, cost-benefit analysis does not appear to be a major focus of this particular assignment. The emphasis is instead on project execution, schedule management, meeting facilitation, action-item management, and cross-functional coordination.
Key Responsibilities
Project Leadership & Execution
Lead day-to-day execution of Epic and healthcare IT projects.
Develop, maintain, and actively drive detailed project schedules.
Establish project milestones, deliverables, dependencies, and timelines.
Monitor progress and proactively address schedule risks or delays.
Ensure project teams remain accountable for assigned deliverables.
Identify risks, issues, and dependencies and escalate appropriately.
Coordinate activities across multiple technical, clinical, operational, and vendor teams.
Maintain project documentation, trackers, dashboards, and status reports.
Support project governance and leadership reporting.
Schedule & Action-Item Management
A major focus of this position will be ensuring that project work continues moving forward.
Responsibilities include:
Driving the overall project schedule.
Tracking project milestones and deadlines.
Maintaining action-item logs.
Assigning and confirming action-item owners.
Following up with stakeholders on outstanding deliverables.
Identifying dependencies between workstreams.
Escalating overdue or at-risk items.
Ensuring decisions and next steps are documented.
Keeping project teams aligned around priorities and upcoming milestones.
Meeting Facilitation
Plan and facilitate cross-functional project meetings.
Develop meeting agendas and supporting materials.
Ensure appropriate stakeholders participate.
Keep meetings focused on decisions, risks, issues, dependencies, and deliverables.
Document decisions and action items.
Follow up after meetings to ensure commitments are completed.
Facilitate discussions involving technical and non-technical stakeholders.
Help resolve competing priorities and drive teams toward decisions.
Epic & Laboratory System Projects
Manage projects involving Epic Systems.
Coordinate with Epic analysts, application teams, technical teams, operational stakeholders, and clinical partners.
Support Epic implementation, enhancement, upgrade, integration, or optimization initiatives.
Understand enough Epic terminology and implementation methodology to effectively manage technical project activities.
Ideally support initiatives involving:
Epic Beaker
Beaker Anatomic Pathology
Beaker Clinical Pathology
Laboratory Information Systems
Pathology workflows
Clinical laboratory workflows
Epic integrations/interfaces
The PM does not necessarily need to be an Epic builder, but should have enough direct Epic project experience to effectively manage teams that are designing, configuring, testing, and deploying Epic solutions.
Cross-Functional Stakeholder Management
Work across IT, clinical, laboratory, operational, and leadership teams.
Establish productive relationships across organizational boundaries.
Coordinate work between teams with different priorities and responsibilities.
Communicate project status, risks, dependencies, and decisions clearly.
Translate technical project information into understandable updates for business stakeholders.
Coordinate external vendors and internal resources when applicable.
Escalate issues requiring leadership intervention.
Project Reporting & Governance
Develop and maintain project status reporting.
Track milestones, risks, issues, dependencies, and action items.
Prepare concise updates for project and program leadership.
Support dashboards and governance processes.
Communicate project health and areas requiring leadership attention.
Maintain organized and accurate project documentation.
Top Three Daily Responsibilities
1. Drive the Project Schedule
Own and actively manage project schedules, milestones, dependencies, and deliverables. Ensure project teams understand upcoming deadlines and proactively address activities that could put the schedule at risk.
2. Track & Follow Up on Action Items
Maintain accountability across the project by documenting action items, identifying owners and due dates, following up on outstanding deliverables, and escalating risks or delays when appropriate.
3. Coordinate Cross-Functional Teams
Facilitate meetings and coordinate work across Epic, IT, clinical, laboratory, operational, and other stakeholder groups to maintain alignment and drive the project toward successful implementation.
Top Required Skillsets
1. Project Leadership
Candidates should have demonstrated experience driving projects rather than simply providing project administration.
Look for:
5+ years project management experience.
Schedule ownership.
Milestone management.
Risk/issue management.
Dependency management.
Action-item tracking.
Stakeholder accountability.
Executive/status reporting.
Implementation leadership.
2. Meeting Facilitation & Organization
The PM must be highly organized and capable of facilitating productive cross-functional meetings.
Strong candidates should demonstrate experience:
Leading project meetings.
Developing agendas.
Facilitating decision-making.
Tracking decisions and action items.
Following up with stakeholders.
Managing multiple workstreams.
Coordinating competing priorities.
3. Epic Systems Experience
Direct Epic project experience should be treated as a key requirement.
Candidates should ideally have managed:
Epic implementations.
Epic upgrades.
Epic optimization projects.
Epic integrations.
Epic application deployments.
Epic-related clinical or operational transformation.
Direct experience with Epic Beaker AP and/or CP should substantially strengthen a candidate.
Required Qualifications
Associate degree.
Minimum 5 years of related project management experience.
Demonstrated experience managing complex IT projects.
Previous Epic Systems project experience.
Strong project schedule management experience.
Strong action-item, risk, issue, and dependency management.
Experience coordinating cross-functional teams.
Strong meeting facilitation skills.
Excellent organizational and time-management abilities.
Strong written and verbal communication.
Ability to communicate effectively with technical and business stakeholders.
Ability to work independently in a fully remote environment.
Ability to work or flex hours to effectively support Pacific Time stakeholders.
Preferred Qualifications
PMP certification.
Epic Beaker experience.
Epic Beaker Anatomic Pathology (AP) experience.
Epic Beaker Clinical Pathology (CP) experience.
Laboratory Information System (LIS) experience.
Clinical laboratory or pathology technology experience.
Healthcare IT project management experience.
Epic implementation, upgrade, or optimization experience.
Experience coordinating clinical, technical, and operational teams.
Ideal Candidate Profile
The strongest candidate would be a Senior IT Project Manager / Epic Project Manager with 5+ years of project leadership experience who has already managed Epic initiatives in a large healthcare organization.
The ideal resume would show something like:
Healthcare IT PM → Epic implementation/upgrade experience → cross-functional project leadership → schedule ownership → clinical/IT stakeholder management → Epic Beaker or laboratory system experience.
I would consider Epic Beaker experience the biggest differentiator after general Epic project management experience. Someone who has managed Beaker AP/CP implementations or laboratory-system projects should move toward the top of the shortlist.
Associate degree and 5+ years of IT project management experience required, including Epic Systems projects, schedule and risk management, cross-functional coordination, meeting facilitation, and stakeholder communication.
Key Responsibilities
- driving schedules
- tracking action-items
- facilitating meetings
Skills & Tools
Epic Systems, Epic Beaker, Epic Beaker Anatomic Pathology (AP), Epic Beaker Clinical Pathology (CP), Laboratory Information Systems (LIS)
Job Details
- Category: Project and Program Management
- Seniority: Senior Level
- Commitment: Full Time, Temporary, Contract
- Workplace: Remote — United States or North America
- Languages: English
About Kaiser Permanente
An integrated healthcare organization providing medical care and health coverage. — Industry: Healthcare