Support the Project Management Office (PMO) in planning, coordinating, monitoring, and reporting on enterprise IT projects and initiatives.
Assist Project Managers with project planning, schedules, milestones, deliverables, dependencies, and resource coordination.
Maintain project plans, RAID logs, action-item trackers, status reports, dashboards, and project documentation.
Collect project status information from project teams and prepare weekly/monthly executive-level status reports.
Track project scope, schedule, budget, risks, issues, assumptions, dependencies, and change requests.
Coordinate project governance activities, including PMO meetings, steering committee meetings, project reviews, and status meetings.
Prepare meeting agendas, presentations, minutes, action items, and follow-up communications.
Monitor project deliverables and ensure activities are completed according to approved timelines and organizational standards.
Support financial and budget tracking, including planned versus actual expenditures, forecasts, purchase orders, and resource costs.
Maintain project documentation and ensure compliance with PMO standards, policies, procedures, and governance requirements.
Identify project risks, issues, and dependencies and work with project teams to document mitigation and resolution plans.
Develop and maintain PMO dashboards using Excel, Power BI, SharePoint, or other reporting tools.
Support project portfolio management activities by consolidating information across multiple projects and workstreams.
Assist with resource planning, capacity tracking, onboarding, and coordination across business and technical teams.
Facilitate communication between project managers, business stakeholders, IT teams, vendors, and leadership.
Track action items and decisions and follow up with responsible stakeholders to ensure timely closure.
Assist with project audits, quality reviews, compliance activities, and documentation required for state/government programs.
Support Agile, Waterfall, and hybrid project delivery methodologies.
Work with Scrum teams to track sprint progress, backlog items, releases, milestones, and dependencies when applicable.
Assist in preparing project presentations and executive communications for leadership and governance committees.
Maintain accurate project records in tools such as Jira, Azure DevOps, Microsoft Project, SharePoint, ServiceNow, or similar PMO platforms.
Analyze project data and provide insights regarding schedule performance, resource utilization, risks, issues, and overall project health.
Ensure project documentation follows established PMO processes and organizational standards.
Support continuous improvement of PMO processes, templates, reporting standards, and governance practices.
Coordinate across multiple concurrent projects while maintaining strong attention to detail and meeting deadlines.
Collaborate with business analysts, project managers, technical leads, QA teams, vendors, and business stakeholders to support successful project delivery.