About the position
The HR Associate provides essential administrative and operational support across the full employee and contractor lifecycle. This role is the backbone of day-to-day HR operations — owning onboarding and offboarding processes, supporting accurate and timely payroll processing, maintaining employee records, and assisting with a broad range of HR functions. The ideal candidate is detail-oriented, process-driven, and comfortable serving as a reliable resource for both employees and HR leadership. This position is onsite 4 days a week in the New York office.
Responsibilities
• Serve as the primary point of contact for new hires beginning Day One
• Maintenance of new hire paperwork, including I-9s
• Schedule new hire orientation sessions covering company policies, culture, and benefits enrollment
• Data entry of new hires into HRIS/payroll/benefits platforms
• Conduct/arrange 30-day check-ins with new employees and relay feedback to HR leadership
• Maintain accurate employee records in the HRIS and filing systems
• Manage the end-to-end offboarding process for voluntary and involuntary separations
• Prepare separation documentation including termination letters, COBRA notices, and final pay confirmations
• Coordinate IT access revocation, equipment return, and badge deactivation with relevant departments
• Schedule exit interviews
• Process terminations accurately in the HRIS and ensure all separation records are complete
• Ensure compliance with state-specific final pay and separation notice requirements
• Assist with semi-monthly payroll processing by creating and submitting changes
• Verify employee changes (new hires, terminations, pay adjustments, status changes) in the payroll system prior to processing
• Review payroll reports for discrepancies and flag errors for resolution before finalization
• Respond to employee inquiries regarding pay, deductions, and W-2s in coordination with Payroll or Finance
• Maintain organized payroll records in accordance with recordkeeping requirements
• Support year-end payroll tasks including W-2 distribution and audit preparation
• Maintain accurate and up-to-date personnel files (physical and digital) in compliance with recordkeeping standards
• Process employment verifications and respond to unemployment inquiries
• Assist with benefits administration including enrollment changes and life event updates
• Administer paid time off in accordance with company policy, including reconciliation in 3E Elite and responding to employee inquiries.
• Provide general administrative support to the HR team, as needed
Requirements
• Bachelor's degree in HR, Business Administration, or related field (or equivalent experience)
• 2–4 years of HR generalist, HR coordinator, or HR administrative experience
• Hands-on experience with HRIS platforms (HiBob, ADP, or similar)
• Familiarity with payroll processes and basic payroll systems
• Working knowledge of federal and state employment laws (FMLA, ADA, FLSA, COBRA)
• Strong organizational skills and high attention to detail
• Ability to handle confidential information with discretion
• Proficiency in Microsoft Office Suite