Job Summary
We are seeking a highly organized and detail-oriented Grants Administrator to oversee the end-to-end management of grant programs and procurement processes. In this dynamic role, you will ensure compliance with federal, state, and local regulations, manage vendor relationships, and facilitate contract negotiations. Your expertise in document management, legal drafting, and records keeping will be essential to support our mission-driven initiatives.
This position offers an exciting opportunity to contribute to impactful projects while honing your skills in government contract management, procurement regulations, and strategic planning. The ideal candidate will thrive in a fast-paced environment, demonstrate excellent negotiation skills, and possess a strong understanding of public sector purchasing and grant project management.
Duties
Manage the full lifecycle of grants and contracts, including proposal review, award setup, amendments, renewals, and closeout procedures
Oversee vendor management activities—select vendors, negotiate terms, monitor performance, and ensure compliance with procurement regulations
Review and draft legal documents such as contracts, memoranda of understanding (MOUs), and amendments using legal drafting skills
Maintain meticulous records of all grant activities, vendor interactions, and contractual documentation using document management systems like DocuSign and PeopleSoft
Ensure adherence to federal acquisition regulations (FAR), UCC law (Uniform Commercial Code), and other procurement regulatory frameworks
Conduct research on procurement best practices, pricing strategies, and compliance requirements to inform decision-making
Collaborate with internal teams on strategic planning initiatives related to business development and project execution
Perform regular contract review sessions to ensure ongoing compliance with legal standards and organizational policies
Facilitate change management processes during contract negotiations or policy updates to optimize operational efficiency
Experience
Proven experience in government contract management or public sector purchasing environments
Strong vendor management skills with a track record of successful negotiation and contractor oversight
Familiarity with procurement regulatory knowledge including FAR (Federal Acquisition Regulations) and UCC law
Demonstrated ability in document review, legal drafting, and records management using tools like Microsoft Office Suite and business management systems such as PeopleSoft
Experience managing grant programs from proposal writing through project closeout—familiarity with grant management software is a plus
Knowledge of technical writing for proposals or reports along with pricing strategies for contracts or grants
Excellent research capabilities combined with strategic planning skills to support organizational growth initiatives
Ability to adapt quickly to changing priorities while maintaining high standards of compliance and accuracy
Join us in this vital role where your expertise will directly impact our ability to deliver meaningful programs. We’re committed to fostering an inclusive environment that values innovation, integrity, and professional growth.
Pay: $75.00 per hour
Expected hours: 5.0 – 10.0 per week
People with a criminal record are encouraged to apply
Work Location: Remote