About Ubie
Ubie is a Japan-headquartered healthcare AI company with 15M+ global monthly users, co-developing a digital front door with Mayo Clinic. In the US, we operate Ubie Symptom Checker and Smart Support, an AI voice agent platform for medical practices.
Role Overview
This is not a role for applying HR rules by the book. We are looking for someone who understands people, has built organizations at early-stage startups, and knows how to design systems that are simple enough for a small team and strong enough to scale.
Responsibilities
Design a performance review approach for a ~10-person team
Build compensation bands using market data and define how merit increases, promotions, and market adjustments are decided
Design a long-term incentive plan
Act as a sounding board for the CEO on people decisions such as compensation requests, team structure, hiring, and culture
Qualifications:
Must have
Has built people systems at early-stage startups, ideally SaaS or software, through the 10 to 50+ stage
Hands-on experience with performance review, compensation, and long-term incentive design
Strong judgment about people: knows when a framework helps and when it just adds process -
Pragmatic, and knows when to bring in legal or tax experts
Nice to have
Experience with cross-border teams or Japanese companies
Experience with healthcare or AI companies
Familiarity with Deel or similar HR platforms
Engagement details
Type: Fractional / part-time contract
Hours: Flexible, a few hours per week
Duration: Initial project through end of 2026, with potential to continue
Location: Remote, with some overlap with Eastern Time business hours