Build Pagosa is a Pagosa Springs, Colorado nonprofit supporting career and technical education pathways, internship programmes, and workforce development. The organisation operates a single legal entity but maintains two distinct budgets, covering core operations and a Regional Workforce Center construction project, with an annual operating budget of approximately $579,000 drawn from federal, state, foundation, and individual sources.
The selected provider will deliver monthly bookkeeping, dual-budget accounting within a single QuickBooks file, monthly financial reports including budget-to-actual comparisons, IRS Form 990 preparation, Colorado state nonprofit compliance, and the design of dual-control financial infrastructure. Staff training to run standard reports independently is also required. Experience with nonprofit financial management and federal grant cost allocation is essential.
• Maintain monthly bookkeeping and a chart of accounts suited to nonprofit grant reporting
• Manage two distinct budgets within a single QuickBooks entity, separating core operations from the Regional Workforce Center construction project
• Prepare and deliver monthly financial reports including income and expense statements, balance sheet, and budget-to-actual comparisons for both budgets
• Prepare and file IRS Form 990 and Colorado state nonprofit compliance documents
• Design and implement dual-control financial systems and cost allocation structures for multi-source grant reporting
• Train staff to run standard financial reports independently on an ongoing basis
• Demonstrated experience with nonprofit financial management and IRS Form 990 compliance
• Proven track record with federal grant financial reporting and cost allocation requirements
• Familiarity with small nonprofit infrastructure needs and capacity building
• Proficiency with QuickBooks, including class or location-based budget separation
• References from comparable nonprofit clients of similar size and funding complexity
• Ability to provide a clear fee structure with defined availability and responsiveness