Position Title: Executive Virtual Assistant
Location: Remote
Type of Employment: Full-time
Salary Range: TBA
Job Summary:
We are seeking an exceptional Executive Assistant to support a fast-paced entrepreneur, coach, speaker, and events business operating within the personal development, leadership, manifestation, and transformation space. This is a high-level support role designed for someone who thrives in dynamic environments, values structure and systems, and can confidently manage multiple moving parts with professionalism, efficiency, and precision.
You will play a key role in ensuring smooth operational flow across calendars, client communication, events, travel, systems, launches, and backend business management. The ideal candidate is proactive, tech-savvy, highly organised, calm under pressure, and passionate about personal growth and continuous self-development. You must be able to seamlessly shift between recurring tasks and fast-moving priorities while maintaining exceptional execution standards.
Key Responsibilities:
Executive & Administrative Support
- Manage calendars, scheduling, appointments, and rescheduling
- Coordinate meetings, Zoom calls, workshops, and speaking engagements
- Organise domestic and international travel arrangements and itineraries
- Manage inboxes, communications, and operational priorities
- Maintain accurate records, systems, and documentation
- Support daily business operations and workflow management
- Anticipate needs and proactively resolve issues
Client Communication & Coordination
- Liaise professionally with clients regarding scheduling and appointments
- Support onboarding and client communication processes
- Ensure a premium client experience with timely and professional communication
- Maintain confidentiality and high attention to detail in all interactions
Systems & Technology Management
- Build and manage workflows inside Go High Level (GHL)
- Create landing pages, automations, funnels, forms, and campaigns
- Manage CRM systems and client databases
- Use ClickUp (or similar tools) for task and project management
- Support continuous system optimisation and process improvement
Event & Retreat Coordination
- Coordinate retreats, workshops, masterminds, online events, and luxury experiences
- Manage event logistics, schedules, timelines, and communications
- Support both online and in-person event execution
- Assist with attendee coordination, planning, and preparation
- Opportunity to attend and support international retreats and events
Requirements & Qualifications:
- Experience: Minimum 2+ years experience as an Executive Assistant supporting a coach, entrepreneur, speaker, or high-performance business
- Experience working in fast-paced environments with shifting priorities
- Proven experience coordinating events, retreats, workshops, or masterminds
- Strong ability to manage multiple projects and deadlines simultaneously
Technical Skills
- Highly proficient in Go High Level (GHL)
- Ability to independently build workflows, automations, funnels, and landing pages
- Experience with ClickUp or similar project management tools
- Strong proficiency in Google Workspace, Zoom, Canva, Slack, and digital business systems
- Fast learner with strong technical adaptability
Personal Attributes
- Exceptional organisation and time management skills
- Proactive, solution-oriented mindset
- Strong communication and interpersonal skills
- Calm and composed under pressure
- High attention to detail and execution quality
- Reliable, trustworthy, and accountable
- Self-motivated with ability to work independently
- Positive, get it done attitude
- Flexible and adaptable to changing priorities
- Passion for personal development, mindset, and leadership
Bonus Skills:
- Experience in coaching, personal development, or transformation industries
- Social media or content coordination experience
- Canva or basic design skills
- Copywriting or marketing experience
- Experience supporting online launches or digital programs
- Applicants must submit a DISC Profile as part of the application process
- Must be willing to support retreats and live event coordination
- Opportunity to attend and assist at international retreats and events throughout the year
Benefits:
- Permanent Work from home
- Great team of smart people, in a friendly and open culture
- Real responsibilities and challenges in a fast-evolving company
- 7-14 days annual leave credits
Submission Instructions:
- You can directly send your application in:
- Attach your resume in PDF Format and make sure to include your tools & software proficiency.
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