Faeth Therapeutics is a clinical-stage oncology company listed on Nasdaq that recently raised $200M in funding. With a strong scientific foundation and a founding team that includes the discoverer of our target pathway, we are advancing PIKTOR, a multi-node PI3K/AKT/mTOR inhibitor program, toward multiple near-term milestones. We are a small, focused team where every person has direct impact — united by a shared commitment to care deeply, create boldly, and never stop learning.
We're looking for a highly organized, proactive Executive Assistant to support our Chief Scientific Officer, Chief Medical Officer, and other executives, and to serve as the operational backbone for our clinical team. This is a high-impact role at a fast-moving public biotech — you'll manage complex calendars, coordinate across time zones, own conference and travel logistics, and keep the scientific and medical functions running smoothly so our leaders can focus on getting therapies to patients.
Reports to: Executive Assistant to the CEO
Location: Remote (US)
Responsibilities
Executive Support (CSO, CMO & other executives)
- Manage complex, dynamic calendars across multiple time zones, prioritizing meetings, resolving conflicts, and protecting blocks for deep scientific work
- Schedule internal and external meetings, scientific advisory boards, KOL meetings, and investor/partner calls
- Serve as a primary point of contact and gatekeeper for executives, vetting requests and managing communications so leadership focus stays on high-impact priorities
- Provide support to leadership team with deliverables for board meetings, leadership meetings, and scientific presentations
- Process expense reports and manage purchasing/procurement requests
- Serve as a liaison between science leadership and internal teams, external collaborators, and clinical partners
Travel, Conferences & Offsites
- Coordinate end-to-end domestic and international travel: flights, accommodations, ground transportation, visas, and detailed itineraries
- Own conference and scientific meeting logistics (e.g., ASCO, AACR): registration, abstract and presentation deadlines, booth and speaking schedules, travel blocks.
- Plan and execute team offsites, virtual and in-person, including venue and vendor selection, agendas, group travel, budgets, and day-of run-of-show
Clinical Team Support
- Provide administrative support to the broader clinical teams
- Coordinate team meetings and cross-functional working sessions
- Maintain and organize shared documents, SOPs, and team resources
- Help manage vendor relationships and track contracts relevant to clinical operations
General Administration
- Support scientific data and publication milestones, coordinating logistics and calendars around data readouts, conference embargoes, and disclosure timelines in partnership with Legal and Communications
- Assist with planning company events, team celebrations, and clinical milestones
- Partner with the CEO's Executive Assistant on cross-company coordination and culture initiatives
- Support remote team engagement: coordinating in-person meetups, and keeping distributed teams connected
- Anticipate needs and handle confidential clinical, scientific, and personnel information with the utmost discretion and professionalism in a fast-paced public company environment
Qualifications
Required
- 3+ years of experience as an Executive Assistant, preferably in biotech, pharma, or life sciences
- Experience supporting multiple executives simultaneously
- Exceptional organizational skills and attention to detail
- Ability to manage competing priorities with poise in a fast-paced, evolving environment
- Strong written and verbal communication skills
- Proficiency with Google Workspace, Slack, and calendar/travel coordination tools
- Discretion with confidential scientific, clinical, and business information
- Comfortable working independently in a fully remote environment, with occasional travel to provide on-site logistical support at conferences, offsites, and team meetups
Preferred
- Experience supporting C-level executives at a clinical-stage or newly public biotech
- Experience planning conference presence and team offsites
- Familiarity with clinical trial workflows, IRB processes, or medical/scientific terminology
- Experience coordinating with CROs, clinical sites, or academic research partners
- Background in or enthusiasm for oncology, nutrition science, or metabolism
Compensation Range: $110,000 - $125,000 (actual compensation may vary based on experience, qualifications and location)
Working at Faeth
Benefits:
- Competitive salary and meaningful equity in a well-funded, clinical-stage biotech
- 100% remote work and flexible schedule
- Health, dental, and vision for you and your dependents
- Flexible time off
- Generous parental leave
- Traditional and Roth 401k (including matching)
- Mission oriented, remote first culture
We are an equal opportunity employer, and we value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
All offers of employment are contingent upon satisfactory completion of a background check and verification of eligibility to work in the United States.
3+ years as an Executive Assistant, preferably in biotech, pharma, or life sciences; experience supporting multiple executives; strong organization, communication, discretion, and Google Workspace and Slack proficiency.
Key Responsibilities
- managing calendars
- coordinating travel
- supporting executives
Skills & Tools
Google Workspace, Slack
Job Details
- Category: Administrative & Clerical Support
- Seniority: Mid Level
- Commitment: Full Time
- Workplace: Remote — United States
- Salary: USD 110,000 – 125,000 / year
- Languages: English
Benefits
- 401k matching
- Retirement plan
- Generous parental leave
About Faeth Therapeutics
A clinical-stage oncology company developing targeted therapies for patients. — Industry: Research and Development