Executive Administrative Assistant

Job Summary We are seeking a highly organized and proactive Executive Administrative Assistant to support our leadership team. This role involves managing communication, coordinating schedules, and handling a variety of administrative tasks to ensure smooth daily operations. The ideal candidate will be adaptable, quick to learn new processes, and comfortable with evolving technology. A background in marketing and social media management is a significant plus, along with strong computer literacy and proficiency in productivity software. Responsibilities Manage client communication and serve as a point of contact for internal and external stakeholders Handle phone communication efficiently, scheduling calls and responding to inquiries Prepare documents, reports, and correspondence using word processing software Maintain and update spreadsheets for various projects and data tracking Utilize productivity software such as Microsoft Office suite to complete daily tasks Demonstrate strong computer literacy and familiarity with office equipment and systems Proficiently use tools like GrowthZone, QuickBooks, Canva, Facebook, Instagram, LinkedIn; AI skills are a plus Assist with creating communications, social media posts, and marketing materials as needed Support scheduling, travel arrangements, and event coordination when required Adapt quickly to changing processes and new technologies; flexible schedule availability is preferred Travel to events when necessary to support organizational activities Requirements Proven experience in an office or administrative support role Excellent verbal and written communication skills Strong proficiency with Microsoft Office (Word, Excel, PowerPoint) and other productivity tools Computer skills including familiarity with office equipment and software applications Ability to multitask effectively in a fast-paced environment Quick learner with the ability to adapt to new technology platforms and processes Experience with GrowthZone, QuickBooks, Canva, social media platforms (Facebook, Instagram, LinkedIn) is highly desirable; AI knowledge is a plus Marketing background or experience creating communications and social media content is a significant advantage Ability to travel occasionally for events; flexibility in scheduling is important This position offers an engaging opportunity for a motivated individual eager to grow within a dynamic environment. The role requires excellent organizational skills, adaptability, and a proactive approach to supporting executive functions. Pay: $20.00 - $25.00 per hour Expected hours: 40.0 per week Benefits Flexible schedule Paid time off Work Location: Remote