About worksphere
worksphere is a forward‑thinking technology solutions provider that empowers organizations across the United States to transform their data‑driven operations. With a reputation for delivering high‑impact software platforms, data analytics services, and enterprise‑grade support, worksphere has built a culture rooted in innovation, collaboration, and continuous improvement. Our teams work on mission‑critical projects that streamline business processes, enhance data integrity, and enable smarter decision‑making for clients ranging from healthcare providers to financial institutions. As we expand our footprint in the New England region, we are looking for talented professionals who share our passion for precision, efficiency, and excellence.
Role Overview
We are seeking a meticulous and proactive Administrative Assistant – Data Validation & Data Entry to join our Concord, NH office on an 18‑month contract basis. In this role, you will serve as a critical gatekeeper for data quality, ensuring that every piece of information entering our systems is accurate, complete, and compliant with internal standards and external regulations. You will collaborate closely with cross‑functional teams—including data analysts, project managers, and client service specialists—to verify source documents, resolve inconsistencies, and maintain robust data pipelines that support our cutting‑edge solutions.
Key Responsibilities
- Perform detailed review of incoming data sets and source documentation to confirm accuracy, completeness, and adherence to predefined validation rules.
- Execute high‑volume data entry tasks using worksphere’s proprietary platforms, Microsoft Excel, and other industry‑standard tools while maintaining a 99.5% error‑free rate.
- Identify, document, and communicate data anomalies, missing fields, or inconsistencies to relevant stakeholders, and track resolution progress to closure.
- Develop and maintain clear, step‑by‑step SOPs (Standard Operating Procedures) for data validation and entry processes, ensuring knowledge transfer and consistency across the team.
- Collaborate with data quality engineers to refine validation scripts, suggest enhancements, and contribute to continuous improvement initiatives.
- Assist in the preparation of audit‑ready reports and data quality dashboards for internal governance and client compliance reviews.
- Support ad‑hoc data‑related projects, including data migration, cleansing, and enrichment activities, as directed by project leads.
- Maintain confidentiality and security of sensitive information in accordance with worksphere’s data protection policies and applicable regulations (e.g., GDPR, HIPAA).
- Provide timely status updates to supervisors and participate in regular team stand‑ups, retrospectives, and performance reviews.
Essential Qualifications
- High school diploma or equivalent required; associate’s degree or higher in Business Administration, Information Management, or a related field preferred.
- Minimum of 2 years of professional experience in data entry, data validation, or administrative support roles, preferably within a technology or services environment.
- Demonstrated ability to work with large data sets (10,000+ records) while maintaining a high degree of accuracy and attention to detail.
- Proficiency with Microsoft Office Suite—especially Excel (including formulas, pivot tables, and data validation features).
- Familiarity with database concepts and basic SQL querying is a strong plus.
- Excellent written and verbal communication skills, with the ability to convey technical information to non‑technical audiences.
- Strong organizational skills, capable of juggling multiple priorities and meeting tight deadlines.
- Self‑motivated, reliable, and able to work independently as well as part of a collaborative team.
- Commitment to maintaining data confidentiality and adhering to security protocols.
Preferred Qualifications
- Bachelor’s degree in a quantitative discipline such as Information Systems, Computer Science, or Business Analytics.
- Experience with data validation tools (e.g., Talend, Informatica, or custom Python scripts) and familiarity with data quality frameworks.
- Knowledge of industry‑specific regulations (HIPAA for healthcare data, PCI‑DSS for payment data, etc.) and best practices for data governance.
- Previous exposure to project‑based contract work, demonstrating adaptability to changing project scopes and timelines.
- Certification in data management or quality assurance (e.g., Certified Data Management Professional – CDMP).
Core Skills & Competencies
- Analytical Acumen: Ability to scrutinize data, spot patterns, and detect irregularities quickly.
- Technical Proficiency: Comfortable navigating data entry interfaces, using keyboard shortcuts, and employing Excel functions to streamline repetitive tasks.
- Problem‑Solving Mindset: Proactively suggests corrective actions and process improvements when data quality issues arise.
- Communication Excellence: Clear, concise, and professional interaction with internal teams and external clients.
- Time Management: Efficiently prioritizes workload to meet daily, weekly, and project‑level milestones.
- Team Collaboration: Works constructively within multidisciplinary groups, respecting diverse perspectives and contributing to a positive team dynamic.
- Adaptability: Thrives in a fast‑changing environment, quickly learning new tools and adjusting to evolving project requirements.
Career Development & Learning Opportunities
worksphere is committed to the professional growth of every team member. As an Administrative Assistant focused on data validation, you will gain exposure to cutting‑edge data management technologies and industry best practices. Throughout the 18‑month engagement, you will have access to:
- Structured onboarding and mentorship from senior data quality engineers.
- Internal training modules covering advanced Excel techniques, SQL fundamentals, and data governance principles.
- Opportunities to attend virtual webinars and industry conferences on data integrity, compliance, and automation.
- Potential pathways to transition into full‑time roles such as Data Analyst, Quality Assurance Specialist, or Business Process Analyst, based on performance and business needs.
Work Environment & Culture at worksphere
Our Concord office offers a modern, collaborative workspace designed to foster creativity and productivity. Employees enjoy a flexible schedule, with the possibility of hybrid remote work for certain tasks, while still benefiting from in‑person teamwork and face‑to‑face interaction. worksphere’s culture emphasizes:
- Inclusivity: A diverse workforce where every voice is heard and respected.
- Innovation: Encouragement to experiment with new ideas and propose process enhancements.
- Recognition: Regular acknowledgment of individual and team achievements through awards, shout‑outs, and performance bonuses.
- Work‑Life Balance: Generous paid time off, wellness programs, and a supportive management team that values personal well‑being.
Compensation, Benefits & Perks
worksphere offers a competitive hourly wage commensurate with experience, along with a comprehensive benefits package for contract employees that may include:
- Health, dental, and vision insurance options.
- Retirement savings plan with employer matching contributions.
- Paid holidays and vacation accruals.
- Professional development stipend for certifications, courses, or conferences.
- Employee assistance program (EAP) providing counseling and support services.
- Access to on‑site amenities such as a stocked kitchen, collaborative breakout areas, and ergonomic workstations.
How to Apply
If you are a detail‑oriented professional who thrives on ensuring data accuracy and enjoys supporting dynamic teams, we invite you to join worksphere’s mission to deliver flawless data solutions. To be considered for this exciting opportunity, please submit your updated resume and a brief cover letter highlighting your relevant experience in data validation and entry.
Apply today and become a vital part of worksphere’s data excellence journey!
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