Docket Administrator
Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for
providing progressive, industry-leading legal, business, regulatory and
government relations advice to our regional, national and international
clients.
We are currently seeking a Docket Administrator to assist in maintaining the
Firm’s master litigation calendar and calculating, recording, and delivering
deadlines to attorneys and staff pursuant to applicable rules and practices.
This is a fully remote position, though candidates must reside near one of the
Firm’s east coast offices (Pittsburgh, PA, Philadelphia, PA, Harrisburg, PA,
Princeton, NJ, Washington, DC, or Miami, FL) and have the ability to come to the
office, for training, equipment retrieval, and other instances when physical
presence may be necessary.
Essential Duties and Responsibilities:
Training and use of CompuLaw’s Vision SQL, Milana, or other docketing
software employed by the Firm.
Receive, review, interpret, and sort incoming communications (correspondence,
court orders, emails, briefs, pleadings, etc.) to determine deadlines and
events that need to be docketed, and enter those deadlines into the docket
control software.
When necessary, conduct research of court rules for appropriate calendaring.
This will include researching websites for state and federal courts, as well
as applicable administrative agencies and other judicial and quasi-judicial
bodies.
Maintain up-to-date computer database of calendar entries (data entry).
Run weekly docket and reminder reports and distribute to attorneys and staff.
Act as a resource for attorneys and staff regarding court rules as they
relate to calendaring and date calculations.
Communicate with the Docket Manager with regard to docketing issues, attorney
and staff issues, the need for court rules not available through docketing
software and development of those rules, when necessary.
Accountability and ownership of deadlines and events and seeing to it that
attorneys and staff are reminded of those deadlines and events so that they
occur on a timely basis. Keep track of met deadlines and completed events
through two-way communications with attorneys, paralegals and practice
assistants.
Maintain database by reviewing and confirming accuracy of all timekeeper and
client/matter information.
Utilize timelines and codes to trigger required limitations for trial,
motions, discovery responses, etc. as necessary; review and analyze reports
for accuracy based on knowledge of specific code sections and local rules;
distribute reports to attorneys and practice assistants as necessary.
Respond to inquiries by attorneys and staff regarding court rules, deadlines,
or any information generated by the docketing system.
Back up other Docket Administrators, as well as the Docket Manager when
needed.
Other duties as assigned.
Required Qualifications:
Thorough understanding of legal terms, pleadings and court structure,
including state courts, federal courts, appellate courts, Trademark Trial and
Appeal Board, and various other jurisdictions and administrative bodies.
Ability to accurately apply court rules and orders to documents and calculate
calendar dates.
Two (2) years’ experience in law office calendaring.
Ability to use basic office equipment and current versions of Word and Excel.
Ability to use or learn to use Compulaw or Milana calendar software and ECFx.
Type accurately for software use and data entry.
Effective written and oral communication skills.
Ability to prioritize workload.
Ability to work at a fast pace while maintaining accuracy.
Good basic math skills.
Superior follow-through and attention to detail skills are a must.
Customer service driven to interact with all levels of staff.
Ability to work independently with minimal supervision.
May occasionally be required to work overtime.
Why should you work for Buchanan?
Our Firm offers outstanding benefits that include:
Hybrid work schedules
Generous Paid Time Off
Paid Holidays, including a floating holiday
WorkWell wellness program
Caregiving assistance with Bright Horizons (child, elder, and pet care!)
Access to our Firm-wide emergency assistance fund
Free full access to LinkedIn Learning
Insurance – Medical, Dental, Vision
401K Program
Retirement Savings Program
We are an Equal Opportunity Employer.
Pay: $65,000 – 80,000 annually
Pay ranges are provided in compliance with S32-1453.01 Washington, DC's pay
transparency law; actual pay may vary based on a variety of factors, including
education, applicable experience, etc.