The People Collective (TPC), a Lucas James Talent Company, is a fast-growing executive association community for HR and Talent leaders. Built as a subsidiary of Lucas James Talent Partners (LJTP), TPC brings together senior HR executives through curated in-person and virtual events, peer forums, a highly engaged online community, and original content.
Role Overview:
Reporting to the Executive Director, The Community Coordinator is the day-to-day engine behind TPC, supporting the Executive Director across community execution: membership experience, programming, events, marketing, content, and growth. This role supports both in-person and virtual events, which are primarily daytime with occasional evenings.
This role is highly operational and requires strong attention to detail in managing events, venues, member relationships, and community communications. This role is 90% remote and candidates MUST be in the Chicagoland area.
Key Responsibilities:
Community & Membership
Support member engagement, retention, and satisfaction through proactive outreach and member specific events
Onboard new members, manage member information, and keep the member directory up to date in our CRM platform
Programming & Event Management
Support executive lunches, roundtables, large networking events, and virtual programs
Identify potential venues and coordinate with venues on menus, final attendee counts, and onsite logistics
Create and maintain event sites on the TPC CRM platform (Glue Up) and other tools
Track event logistics, including dates, headcounts, menus, speakers, sponsors, and other key details • Send event reminders, post-event communications, and follow-ups to attendees
Coordinate signage and other onsite materials
Manage webinar setup and execution (Zoom), including registration, attendee tracking, and sharing recordings and materials
Content, Marketing & Communications
Support the TPC newsletter by coordinating content, reviewing deliverables, and reviewing copy
Partner with Marketing team on event materials, social promotion, website updates, member spotlight features, and newsletters
Maintain email templates and other communication tools
Respond to member inquiries and send member-facing announcements and updates
Manage the shared inbox
Create basic event PowerPoint templates
Data, Reporting & Operations
Maintain and update spreadsheets tracking events, sponsors, speakers, logistics, and member engagement
Filter and manage event data to ensure accurate reporting and reconciliation for internal and external stakeholders
Support sponsor billing, vendor payments, and other expense management
Ideal Candidate Profile:
2–4 years of experience in event planning, community management, hospitality, administrative or related field
Strong understanding of event planning and execution
Strong project management skills with high attention to detail
Ability to manage multiple events, timelines, and stakeholders at the same time
Clear, professional written and verbal communication skills
Skilled in cross-functional collaboration (Marketing, Operations, Sales, Speakers, Vendors)
Proficiency in Microsoft Excel
Google Drive and CRM platforms experience with Glue Up or other association management platforms is a plus.
Tech-savvy, with experience using cloud-based engagement and management platforms preferred.
Ability to confidently engage with C-suite executives and senior leadership in a professional setting, both virtually and in person.
Highly organized, proactive and comfortable working remotely approximately 90% of the time, with flexibility to attend onsite meetings and events as needed. The majority of meetings will take place locally, with occasional overnight travel possible.