```html
About careerforge – Driving Excellence in Freight and Logistics
careerforge is a leading provider of freight transportation solutions, dedicated to moving goods efficiently across the United States while maintaining the highest standards of safety, reliability, and customer service. With a rich history of innovation and a forward‑thinking approach, careerforge empowers its employees to grow, learn, and make a tangible impact on the supply chain ecosystem. Our Dayton, OH hub serves as a critical node in our network, handling a diverse portfolio of shipments that keep local businesses thriving and national markets supplied.
Why This Role Matters
In today’s fast‑paced logistics environment, accurate billing and meticulous data entry are the backbone of operational success. As a Billing & Data Entry Specialist, you will be the guardian of financial integrity, ensuring that every invoice, shipment record, and customer interaction is captured flawlessly. Your work directly influences cash flow, customer satisfaction, and the overall efficiency of careerforge’s services.
Key Responsibilities
- Invoice Generation & Review: Create, verify, and dispatch invoices for outbound freight services, ensuring all charges are correctly applied and compliant with contractual terms.
- Data Entry Accuracy: Enter shipment details, billing codes, and customer information into careerforge’s ERP system with a focus on zero‑error tolerance.
- Reconciliation & Auditing: Perform daily reconciliations of billing data against carrier invoices and internal records, identifying and resolving discrepancies promptly.
- Customer Communication: Respond to billing inquiries from customers, carriers, and internal teams, providing clear explanations and timely resolutions.
- Documentation Management: Maintain organized electronic and physical filing systems for all billing documents, supporting audits and regulatory compliance.
- Process Improvement: Suggest and implement enhancements to data entry workflows, leveraging automation tools where appropriate to increase efficiency.
- Collaboration: Work closely with the accounting, operations, and sales departments to align billing processes with business objectives.
- Compliance Adherence: Ensure all billing activities comply with industry regulations, internal policies, and best practices for data security.
Essential Qualifications
- Exceptional Data Entry Skills: Proven ability to type at least 70 words per minute with a high degree of accuracy (error rate < 1%).
- Attention to Detail: Demonstrated track record of catching and correcting errors before they impact downstream processes.
- Fast‑Paced Environment Experience: Comfortable working under tight deadlines and handling multiple priorities simultaneously.
- Basic Accounting Knowledge: Familiarity with invoicing, accounts receivable, and general ledger concepts.
- Computer Proficiency: Strong command of Microsoft Office Suite (especially Excel), and experience with ERP or billing software.
- Communication Skills: Clear, professional written and verbal communication for interacting with internal teams and external customers.
- Reliability: Consistent attendance and punctuality for a part‑time schedule, with flexibility to cover peak periods as needed.
Preferred Qualifications & Experience
- Prior experience in a logistics, freight, or transportation setting.
- Exposure to industry‑specific billing platforms such as SAP, Oracle Transportation Management, or proprietary careerforge systems.
- Certification in Office Administration, Bookkeeping, or a related field.
- Experience with data validation tools, macros, or basic scripting to streamline entry tasks.
- Demonstrated ability to handle confidential financial information with discretion.
Core Skills & Competencies
- Numerical Literacy: Comfortable working with large data sets, performing calculations, and interpreting financial figures.
- Problem‑Solving: Ability to investigate billing discrepancies, identify root causes, and propose corrective actions.
- Time Management: Efficiently prioritize tasks to meet daily and weekly targets without sacrificing quality.
- Team Orientation: Collaborative mindset that values input from cross‑functional partners and contributes to a supportive workplace.
- Adaptability: Openness to learning new software tools and adjusting to evolving business processes.
Career Growth & Learning Opportunities
careerforge is committed to the professional development of its employees. As a Billing & Data Entry Specialist, you will have access to:
- Structured training programs on advanced ERP functionalities and financial best practices.
- Mentorship from senior accountants and operations managers who can guide you toward higher‑level finance or logistics roles.
- Opportunities to cross‑train in related departments such as accounts payable, dispatch, and customer service.
- Tuition reimbursement for relevant certifications (e.g., Certified Billing Specialist, Microsoft Office Specialist).
- Clear career pathways that can lead to positions like Senior Billing Analyst, Finance Coordinator, or Operations Supervisor.
Work Environment & Culture at careerforge
Our Dayton facility blends a modern, technology‑driven workspace with a community‑focused atmosphere. Employees enjoy:
- Open‑plan workstations equipped with dual monitors to facilitate efficient data entry.
- Regular team huddles that promote transparency, knowledge sharing, and camaraderie.
- A culture that values integrity, accountability, and continuous improvement.
- Flexible part‑time scheduling that respects work‑life balance while offering meaningful engagement.
- Recognition programs that celebrate accuracy milestones, innovative ideas, and outstanding customer service.
Compensation, Perks, & Benefits
careerforge offers a competitive hourly wage of $14.45 for this part‑time position, complemented by a suite of benefits designed to support your well‑being:
- Pro‑rated health, dental, and vision insurance options.
- Paid time off (PTO) accrual based on tenure.
- Employee assistance program (EAP) for personal and professional support.
- Retirement savings plan with employer matching contributions.
- Discounted freight services for personal shipments.
- On‑site amenities such as coffee stations, snack bars, and a quiet break area.
- Opportunities for overtime during peak shipping seasons, with premium pay rates.
How to Apply
If you thrive on precision, enjoy working in a collaborative logistics environment, and are eager to contribute to careerforge’s mission of delivering excellence, we want to hear from you. Please submit your resume and a brief cover letter outlining your relevant experience and why you are the ideal candidate for this role.
Join careerforge and Make an Impact
At careerforge, every invoice processed and every data point entered helps keep the supply chain moving smoothly. Your dedication to accuracy will directly support the success of our customers and the growth of our organization. Take the next step in your career—apply today and become a valued member of the careerforge family.
``` Apply for this job